Procurement Executive(Documentation)

Job Title: Procurement Executive

Company: Eastfound Malaysia Sdn Bhd

Location: LOT 3972, Mukim Jeram Batu, 81500 Pekan Nanas, Pontian, Johor, Malaysia

Department: Procurement Department

Reports to: Procurement Manager

Employment Type: Full-time

About Eastfound Malaysia Sdn Bhd

Eastfound Malaysia Sdn Bhd is a subsidiary of Eastfound Group, established in 1999. We specialize in logistics and storage solutions, including wire decking, pallet racking accessories, bulk containers, wire containers, roll cages, conveyor rollers, and photovoltaic mounting structures. With a strong international presence, 90% of our products are exported to North America, Europe, and Japan.

As our workforce grows, we are committed to effective foreign worker management, ensuring compliance with Malaysian regulations and fostering a supportive work environment.

Job Summary

As a Procurement Executive, you will play a vital role in our procurement department, ensuring the smooth and efficient acquisition of goods and services. Your attention to detail, organizational skills, and ability to communicate effectively will be essential in achieving our procurement goals.

Key Responsibilities

• ​Vendor Management

• Maintain and update vendor information in the procurement system, including contact details, product offerings, and pricing.

• Develop and maintain good relationships with suppliers, conducting regular communication to ensure product quality, delivery schedules, and pricing competitiveness.
• Assist in the evaluation and selection of new suppliers, participating in vendor assessments and negotiations as required.

• ​Purchase Order Processing

• Receive and review purchase requisitions from various departments, verifying the accuracy and completeness of the information.

• Create and issue purchase orders to suppliers, ensuring compliance with company procurement policies and procedures.
• Track the status of purchase orders, following up on delivery timelines and resolving any issues or delays that may arise.
• Receive and inspect goods upon delivery, verifying against purchase orders and ensuring proper documentation is in place.

• ​Cost Control and Reporting

• Monitor and analyze procurement costs, identifying opportunities for cost savings and efficiency improvements.

• Prepare regular procurement reports, providing management with insights into spending patterns, supplier performance, and inventory levels.

• ​Inventory Management

• Collaborate with the inventory management team to ensure proper stock levels are maintained.

• Assist in conducting inventory counts and reconciliations, reporting any discrepancies in a timely manner.

Requirements

• ​Education

• College diploma or above in Supply Chain Management, Business Administration, or a related field.

• ​Skills and Experience

• Proven experience as a Procurement Clerk or in a related procurement role, preferably in [industry] or similar industries.

• Strong knowledge of procurement processes, vendor management, and purchase order systems.
• Proficiency in English (both written and verbal), with good communication skills to interact effectively with suppliers and internal teams.
• Advanced Microsoft Office skills, especially in Excel for data analysis and reporting.
• Detail - oriented and organized, with the ability to manage multiple tasks simultaneously and meet deadlines.
• Good problem - solving skills and the ability to handle supplier relationships and resolve procurement - related issues.

• ​Soft Skills

• Team player with excellent interpersonal skills.

• Ability to work under pressure and handle confidential information with discretion.

Benefits

• Competitive salary with performance-based incentives.
• Career advancement opportunities in a multinational company.
• Supportive work environment with a focus on employee welfare.
• Medical coverage, insurance, and statutory benefits.

Interested candidates are invited to send their resume and cover letter to [] or contact directly via WhatsApp at Mr. Nick.