Admin Executive

2 days ago

Simpang Empat, Penang, Malaysia UIS TECHNOLOGIES SDN BHD Full time 40,000 - 80,000 per year

This role goes beyond typical desk-based admin work — you will be actively involved in managing vendors, facilities, and day-to-day office operations. We are seeking experienced individual like you to join us now.

Job Description
  • Oversee day-to-day operations including facility maintenance, utilities, cleaning, security, and office supplies.
  • Serve as the primary contact for external vendors, contractors, landlords, utility providers, and service partners.
  • To ensure the operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
  • To maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies
  • Organize and support management meetings, site visits, and travel arrangements.
  • To assist with the renewal of service agreements for office items, insurance, and road tax for company vehicles.
  • Coordinate IT facilities and office access card for new employees.
  • Ensure smooth visitor management, reception duties.
  • Maintain and update internal records, files, and databases, ensuring proper storage and retrieval procedures.
  • Assist in safety and health compliance matters
  • Other duties assigned by the superior
  • Able to multitask and work on project basis

Job Requirements

  • At least Foundation/ Diploma/Degree in Business Administration or equivalent.
  • Proven experience at least 2 years in a similar administrative or office management role
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer skills.
  • Excellent communication skills in English and Malay.
  • Excellent organizational and time management skills
  • Ability to work independently and prioritize multiple tasks.
  • Candidates who can start immediately are preferred.

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