Administrator

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Florism De Art (M) Sdn Bhd Full time 20,000 - 40,000 per year

RESPONSIBILITIES:

  • Manage daily administrative operations, including filing, documentation, correspondence, and record-keeping to ensure efficient office workflow.
  • Assist in preparing quotations, purchase orders, invoices, claims and other operational documents related to landscape projects and retail services.
  • Maintain and update customer databases, vendor lists, and project records accurately.
  • Coordinate schedules, appointments, and site visits for landscape projects and management meetings.
  • Prepare weekly and monthly reports related to retail performance, inventory, and project progress for management review.
  • Ensure compliance with company SOPs, licensing requirements, and internal control measures.
  • Monitor stock levels of plants, materials, and retail products; initiate restocking and liaise with suppliers on orders.
  • Maintain proper documentation for goods receiving, inventory tracking, and stock adjustments.
  • Assist in cost comparison and sourcing of landscape materials to support project efficiency and cost management.
  • Greet and assist walk-in customers, answer inquiries, and provide basic guidance on plant care and landscape solutions.
  • Support daily retail operations by arranging displays, promoting featured products, and ensuring store cleanliness and customer experience standards.
  • Handle retail sales transactions, issue receipts, and maintain accurate cash records.
  • Support the preparation of project proposals, site visit schedules, and customer service follow-up.
  • Coordinate with internal teams, suppliers, and external contractors to ensure timely delivery of materials and project execution.
  • Assist in tracking project timelines, deliverables, and post-project support activities.
  • Assist in content creation, posting, and monitoring of company social media platforms to promote services, retail products, and activities.
  • Support coordination of workshops, promotional campaigns, and events to enhance brand visibility and customer engagement.
  • Perform any other administrative or operational duties as assigned by the Superior/Management from time to time.

QUALIFICATION:

  • Minimum Diploma in Business Administration, Office Management, Retail Management, or related field.

EXPERIENCE/ SKILL REQUIRED:

  • At least 1–2 years of working experience in administrative, retail, or customer service roles.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic social media platforms
  • Strong organizational and administrative skills
  • Good communication and customer service orientation
  • Basic knowledge of plants or willingness to learn
  • Computer proficiency in MS Office & social media platforms
  • Ability to multitask and coordinate between administrative and retail responsibilities

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2, RM4,000.00 per month

Benefits:

  • Maternity leave
  • Opportunities for promotion
  • Professional development

Work Location: In person

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