Building Executive

Position Summary

The Property Executive is responsible for the overall management and operation of a 900-unit residential building in Puncak Alam. This role ensures the efficient and effective maintenance of the building, the safety and well-being of residents, and adherence to all relevant regulations and standards.

Key Responsibilities

• Building Maintenance:
• Oversee and coordinate all maintenance activities, including repairs, renovations, and preventive maintenance.
• Ensure the building is always in good condition and meets all safety standards.
• Manage and monitor maintenance contracts with vendors.
• Develop and implement a comprehensive maintenance plan.
• Financial Management:
• Prepare and manage the building's budget.
• Monitor and control expenses.
• Monitor collection and manage rental payments.
• Ensure compliance with all financial regulations.
• Safety and Security:
• Develop and implement a comprehensive safety and security plan.
• Coordinate with security personnel to ensure the building's security.
• Conduct regular safety inspections and audits.
• Respond to emergencies and crises effectively.
• Resident Services:
• Provide excellent customer service to residents and address their concerns and requests promptly.
• Manage resident complaints and disputes effectively.
• Organize and coordinate resident meetings and events.
• Ensure the smooth functioning of building amenities and facilities.
• Regulatory Compliance and Strata Management Act:
• Ensure strict adherence to all relevant laws, regulations, and building codes, including the Strata Management Act 2013 and its regulations.
• Understand and apply the provisions of the Act related to building management, resident rights and responsibilities, and dispute resolution.
• Advise the management committee on compliance matters and provide guidance on best practices.
• Coordinate with the management committee to organize and conduct annual general meetings (AGMs) and extraordinary general meetings (EGMs) in accordance with the Act.
• Documentation:
• Maintain accurate and up-to-date records of all maintenance activities, including inspections, repairs, and preventive maintenance.
• Prepare and file necessary documentation for insurance claims, warranty claims, and legal matters.
• Document all resident complaints and their resolutions.
• Maintain a comprehensive inventory of building assets and equipment.

Qualifications and Experience

• Bachelor's degree in property management, business administration, or a related field.
• Minimum of 5 years of experience in building management, preferably in a high-rise residential building.
• Strong knowledge of building maintenance, safety regulations, and financial management.
• Excellent communication and interpersonal skills.
• Problem-solving and decision-making abilities.
• Strong leadership and organizational skills.

Additional Skills

• Proficiency in property management software.
• Knowledge of the local real estate market.
• Experience in managing contractors and vendors.
• Fluency in English and Bahasa Malaysia.

Working Hours

· Regular Working Hours: Monday to Friday, 9:00 AM to 5:00 PM;

Saturday, 9:00 AM to 1:00 PM.

· Ad-Hoc and Emergency Work: Available for on-call work outside of regular working hours

as needed to address emergencies or urgent issues.

· Note: This job description is intended to provide a general overview of the position and its

responsibilities. It is not exhaustive and may be subject to change.

Job Type: Full-time

Pay: RM3, RM3,500.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person