HR & Admin Assistant Manager

Role Description:

The HR & Admin Assistant Manager is responsible for supporting and overseeing the full spectrum of Human Resource and Administration functions across the MEP Group of Companies. This role ensures compliance with local labour laws, company policies, and international standards such as the Responsible Business Alliance (RBA). The incumbent will assist in policy review, drive HR operational excellence, and maintain strong employee and regulatory relations.

Job Responsibilities:

1. HR Operations & Administration

• Oversee and ensure accuracy in HR operations including recruitment, payroll administration, training & development, performance management, and compensation & benefits.
• Manage employee records and HR documentation in accordance with statutory requirements and company policies.
• Support administration functions such as office management, facilities, and employee welfare.

2. Policy & Compliance

• Execute and assist in reviewing HR policies, Standard Operating Procedures (SOPs), and Employee Handbooks to ensure compliance with relevant employment laws and regulations (e.g., Employment Act 1955, Industrial Relations Act 1967, Minimum Standards of Housing, Accommodations and Employee Facilities Act 1990 [Act 446], etc.).
• Ensure HR practices align with Responsible Business Alliance (RBA) requirements and maintain documentation for RBA audits.
• Liaise with government statutory bodies (e.g., EPF, SOCSO, LHDN, JTK, Immigration Department) for legal, statutory, and administrative matters.

3. Employee Relations & Disciplinary Management

• Provide guidance and support in handling employee relations issues including grievances, disciplinary cases, and investigations in accordance with company rules and procedures.
• Promote a harmonious and positive work environment consistent with company culture and legal standards.

4. Training & Development

• Assist in identifying training needs, coordinating learning programs, and monitoring employee development plans.
• Maintain training records and evaluate the effectiveness of training programs.

5. Audit & External Liaison

• Attend to HR-related audits and inspections conducted by customers, certification bodies, or government authorities.
• Prepare and maintain audit-related documentation, reports, and corrective action plans.

6. Strategic & Cross-Border Support

• Provide HR support to regional branches within the MEP Group, ensuring alignment of HR practices and compliance with local labour laws in each country of operation.
• Participate in cross-border HR initiatives and projects as assigned by Management.

7. Other Responsibilities

• Undertake any other tasks or assignments as directed by Management or immediate superior to support departmental or organizational goals.

Job Requirements:

• Qualification: Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• Experience: Minimum of 5 years of experience in HR and Administration, preferably in a manufacturing or regional business environment.

• Knowledge:

• Strong understanding of Malaysian labour laws and statutory requirements.

• Familiarity with RBA compliance, HR audits, and cross-border HR practices.

• Skills:

• Excellent command of English and Bahasa Malaysia (written and spoken).

• Good command of Mandarin is highly desired to support communication with Mandarin-speaking employees, management, and regional counterparts like China and Taiwan.
• Strong interpersonal, communication, and problem-solving skills.
• Detail-oriented, result-driven, and able to perform effectively under pressure.
• Proficient in Microsoft Office applications and HR information systems (HRIS).

• Others:

• Willing and able to travel locally and overseas (Thailand, Singapore, Hong Kong, Vietnam, India, China) as required.

• High integrity, confidentiality, and professionalism in handling HR matters.