Administrative Assistant

5 days ago

George Town, Penang, Malaysia advertex sdn bhd Full time 40,000 - 60,000 per year

An administrative assistant provides clerical and organizational support to ensure a business runs smoothly, performing duties like managing calendars and correspondence, preparing documents, and handling office supplies. Key responsibilities include scheduling meetings, answering phones, maintaining filing systems, and assisting with reports or expenses. Essential skills include strong communication, organizational and time management abilities, proficiency in office software like Microsoft Office, and a high degree of attention to detail.

Responsibilities:

  • Office Management: Maintain office supplies, equipment, and ensure a clean and organized workspace.
  • Scheduling & Coordination: Manage calendars, schedule meetings, appointments, and travel arrangements for staff.
  • Communication Handling: Answer and direct phone calls, respond to emails, and manage incoming/outgoing mail.
  • Document Preparation: Draft, format, and edit reports, presentations, memos, and other business documents.
  • Data Entry & Record Keeping: Maintain accurate records, databases, and filing systems.
  • Meeting Support: Prepare agendas, take minutes, and distribute follow-up materials.
  • Customer Service: Greet visitors, address inquiries, and provide general administrative support to employees.
  • Project Assistance: Assist with special projects, event planning, and team initiatives as needed.
  • Handling unexpected urgent issues.
  • Perform ad-hoc duties assigned from time to time.

Requirements:

  • Proven experience as an administrative assistant or in a similar role.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) or Google Workspace.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • High attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Ability to think outside of the box with a sense of urgency.

Qualifications:

  • Diploma or degree in Accounting, Finance, Business Administration, or a related field.
  • Professional certifications (e.g., ACCA, CPA) are a plus but not always required.

Key selling points:

  • Yearly Dental & Optical, Parking & Toll claim, Insurance, Medical Benefit.
  • Yearly Health Check, Vision Check, Guarantee Bonus, allowance.
  • Childbirth allowance, Paid off day & Holiday, Birthday Leave, Free Snack/Drink.
  • Hybrid working mode, Team Building Event, Comfortable working Environment.

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