Company Secretary

2 weeks ago

Petaling Jaya, Selangor, Malaysia Private Advertiser Full time 60,000 - 80,000 per year
Job Responsibilities:
  • To prepare Circular Resolutions, Annual Returns and statutory forms/documents.
  • To ensure all statutory forms and returns are lodged with the Companies Commission of Malaysia within the stipulated deadlines.
  • To monitor and ensure statutory records/registers are properly kept and updated.
  • To prepare documents/forms of certification by the Company Secretary and opening of Bank/CDS Accounts and change of authorised signatories (including updating of these accounts).
  • To arrange for signatures on resolution/minutes/documents, including follow-up and filing of the same in the minutes/books/relevant files. To also assist in drafting minutes of meetings as assigned.
  • To attend and/or assist in organizing Board/Committee Meetings and General Meetings, as well as preparation of agenda papers/meeting files for these Meetings.
  • To assist the superior in the administrative matters relating to compliance with the Company's Memorandum and Articles of Association, Joint Venture/ Shareholders' Agreement, Companies Act 2016, Securities Commission Guidelines, Bursa Malaysia Securities Berhad Listing Requirements.
  • To liaise with external auditors during audit review and to provide information as requested by them, as well as external company secretaries/lawyers for overseas subsidiaries on secretarial matters.
  • Any other duties as and when assigned from time to time.
Requirements:
  • Possess ICSA qualification or equivalent professional certification. Degree in Law, Accounting, or Business with relevant corporate secretarial experience.
  • 3-5 years working experience.
  • Excellent communication skills in both English and Bahasa Malaysia (written and verbal) due to the nature of work. Proficiency in Mandarin is an added advantage
  • Proficiency in Microsoft Office Suites,
  • Ability to adapt and perform in a demanding, fast-paced environment to meet deadlines
  • A team player who can also work independently with minimal supervision

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