Admin Assistant cum Receptionist

2 days ago

Subang Jaya Selangor, Malaysia Transgrid Ventures Sdn. Bhd. Full time

Duties & Responsibilities:

  1. Serve as the first point of contact for visitors, clients, and vendors, ensuring professional and welcoming interactions.
  2. Handle incoming and outgoing calls, transferring them to the appropriate departments or personnel.
  3. Maintain a visitor logbook and coordinate access to the office.
  4. Assist in preparing, organizing, and filing administrative and project-related documents.
  5. Manage incoming and outgoing mail, emails, and courier services.
  6. Assist in scheduling meetings, appointments, and team events, including booking meeting rooms.
  7. Monitor and manage office inventory, ensuring timely procurement of stationery and other supplies.
  8. Maintain records of attendance, leave, and other administrative data as required.
  9. Ensure accurate and secure filing of confidential documents.
  10. Communicate effectively with team members, departments, and external parties for administrative tasks.
  11. Assist in preparing meeting agendas, taking minutes, and distributing them to stakeholders.
  12. Ensure the reception area and office premises are clean, organized, and presentable.
  13. Liaise with facility management teams for repairs, cleaning, and equipment maintenance.
  14. Support adherence to company policies and regulatory requirements.
  15. Provide administrative support to employees, including travel arrangements and other project-related needs.

JOB REQUIREMENT

  1. Minimum SPM or Diploma in Business Administration, Office Management, or a related field.
  2. At least 2–3 years of experience in an administrative or receptionist role.
  3. Experience in the construction industry is an advantage.
  4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
  5. Excellent verbal and written communication skills in English and Bahasa Malaysia.
  6. Strong organizational and multitasking abilities.
  7. Immediate availability is an added advantage

Personal Attributes:

  1. Professional appearance.
  2. Friendly, approachable, and customer-oriented.
  3. High level of integrity and attention to detail.

Additional Requirements:

  1. Knowledge of basic accounting or HR functions is an advantage.
  2. Fluency in additional languages is a plus.

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