crewing admin executive

PROVISION OF SERVICES IN OPERATION AND MAINTENANCE, INTEGRATED RETROFITS, OFFSHORE MARINE, GEOPHYSICAL, DESIGN AND FABRICATION OF PROCESS EQUIPMENT AND PACKAGING AND SUPPLYOF ENGINEERED EQUIPMENT FOR THE OIL AND GAS INDUSTRY.

1. Tasks of Coordinating and Manning of Construction Daily crew are:-

2. Responsible to assign the daily crew to projects as per Workpack calls or request from site and this includes additional top-up manpower.

3. For any shortages, the requirement is to be considered 'Top Urgent' and look into and action immediately to avoid any penalty charges by the Client.

4. Monitor the crew's movement offshore and prepare the crew change planning for crew that has completed their rotation and due for crew change.

5. Responsible in finding a replacement immediately whenever there is an Emergency cases happening offshore to the crew like death, calamities, etc.

6. Request for Shell Safety Health Personal Passport (SHPP) or Petronas Carigali OSP and Competency Card before any mobilization and collect the same documents and return to Person In-Charge for safekeeping whenever the crew demobilized from site.

7. Communicate with the daily crew to ensure that he is fully aware of mobilization plan and that he is available to attend the Crew Change Briefing (CCB) before every mobilization. For CCB that falls on weekend, it is a requirement to be at the office and attend to any request the crew may raise.

8. Submit the candidates name for Super Fast Crew Boat (SFCB)/Fast Crew Boat (FCB) booking with the Client a few days ahead prior to mobilization.

9. Forward request to Person In-Charge who manages the air ticket and hotel accommodation arrangements for outstation daily crew who has been schedule for mobilization and demobilization.

10. Responsible to prepare the Claim Form for meal allowances and transportation for outstation daily crew whenever there is mobilization and demobilization.

11. On rotation basis, a requirement to be present at the mobilization point like wharf or airport. The whole intention is to ascertain that all the daily crew scheduled on that day turns up and pass the necessary documents like SHPP, OSP & Competency Card or air ticket, if the crew is schedule to mobilize by flight.

12. For any 'No Show', to e-mail and notify immediately to offshore and the HR Team.

13. For demobilize crew, they are to report to their respective Coordinator and check on their next movement.

14. Weekly update on the personnel database on their movement every time after a crew change takes place for both Gumusut-Kakap and TSM-SBO projects

15. Highlight to the ER Team on a crew that has been in-active/dormant or Missing in Action (MIA) for a long period for the appropriate action to be taken.

16. Make arrangements for the crew to renew their medical or training especially the mandatory ones as it is MUST that their training are valid at all time before any mobilization.

17. Assist to safekeep and distribute the crew's payslips.

18. Highlight to the Person In-Charge to request a new SHPP if the pages has run out or finished.

19. Responsible to monitor training validity for daily crew in the care. Liaise with Training Centre and make the necessary arrangements for crew to attend training renewal. Responsible to re-apply the Competency Card and OSP once the original certificate is received from the Training Centre.

20. Relief and help out fellow colleague whenever on annual, emergency or even medical leave and ensure that the operation still runs as normal.

21. Participate and render assistance to other projects, if and when require.

22. Any other duties and responsibilities as assigned from time to time.

23. Act as back-to-back to another Coordinator that has been assigned and fixed for the convenience whenever the person goes for Annual, Emergency or Medical leave. The tasks are:-

24. To manage the back-to-back's trades and settle any issues or request arise during this period on top of running own tasks and daily routine.

25. Person In-Charge in managing the petty cash. Pays out to daily crew from the Construction and Marine department. Comes into the office during weekends when required to pay the crew's claim.

26. Responsible to reconcile all the payout claims and prepare the reimbursement forms and obtain the approval signatories before submitting to Accounts Department for reimbursement process.