Accounts/Admin/HR Executive
10 hours ago
Accounting
Prepare monthly management reports and full sets of accounts, including accounts payable, accounts receivable, and collections monitoring so can close preparation of monthly bank reconciliation.
Delivery notes updated into an excel table – creation of deliver notes is by Factory Manager. Monitor WIP (Work in Progress) and ensure accurate costing of finished goods from Malaysian Factory.
Book keeping to track weekly payment schedule (Provide list of invoices to pay by week end). Maintain diary (I.e. what work done at end of week.) this include photo (need a system b/n admin/pm and Factory manager, to create but other to help fill.
Create Invoices and Purchase Orders for Projects – checked by Project in charge before sending out.
Collect personal and company claims both MY and SG (physical and hard copy). Up keep record of petty cash both MY and SG Type into record list from site manager and maintenance on parts in the office. They are to double check he is correct.
Direct liaison with Company Secretary and Tax accountants in Malaysia and Singapore
Required to travel to Singapore office twice in a month to collect documents or bills for filing and tax whilst liaising with the Singapore third party secretary and accounts
HR
Ensure Personal Contracts are up to date and within MY and SG guidelines.
Issue payslips for both Singapore and Malayisa via whattsapp.
Monitor KPI's and send letters and assist staff reviews as necessary.
Company clothing control. Track annual leave and medical leave for both Malaysia and Singapore including medical expense claims amount spent in a year.
Admin
Create BMU Training Operator Licenses.
Keep on things like enough pens/whiteboard markers, enough printing paper, air con service, soap and toilet items.
Update Records on MOM and JKKP Inspections, give 1 month reminder to client and maintenance manager via email (this should be maintenance manager scope in future)
Record minutes of meeting and remind those supposed to be running to make sure to make time.
Help with taking photos of all hard copy claim for filing
To assist apply & renew company certificate & licenses.
Monitor and upkeep stationary in MY and SG
Job Types: Full-time, Permanent
Pay: RM5, RM7,000.00 per month
Benefits:
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Work Location: In person
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