Admin Assistant

Job Description:

• Attend to all administrative matters of the General Manager.
• Provide secretaries duties to General Manager in meeting her day-to-day responsibilities.
• Manages and maintains the Executive Office with sufficient supplies, and cleanliness etc.
• To attend to all correspondence via e-mails, faxes, letters, etc.
• Taking meeting minutes - EXCO, Project meeting, Weekly Operations Meeting and other meeting as and when required.
• To send out meeting minutes with 48 hours after a meeting.
• Arrange all travel arrangements, accommodation, and appointments for overseas and / or outstation travel.
• Assist in preparation of reports relating to group business, presentation of papers for conference and taking minutes of meetings.
• Ensure an appropriate filing system by documenting systematically all relevant documents for Responsible for drafting, accurate typing and timely distribution of memos and letters generated by the General Manager – Digitally and or hard copy when necessary.
• To assist GM in collecting data for analysis.
• Monitors deadlines by following up with other parties to ensure efficient work is always done.
• Resourceful to obtain data from various sources for special reports / projects as and when required.
• Highlights all relevant matters for immediate resolution whenever possible.
• Keeps track on projects within timeless set, monitoring and giving immediate feedback.
• Any other assignment or task as and when required by the General Manager.
• To ensure to assist HR Executive on daily administrative work, systems, procedures, and practice adheres to the management and hotel policies & standards.
• Maintain strict confidentiality of all documents and information in Human Resources Department.
• Drafting and typing correspondence of documents as needed.
• Filing and keeping control of certain documents.
• Together with HR Team plan and organize staff gatherings, activities and other welfare matters as required.
• Responsible in initiating of application for training grant and reimbursement of training cost from PSMB fund.
• To maintain the appropriate records and date pertaining to training and development activity in accordance with company and legal requirement.
• To work together with HR Manager in planning and initiating related internal trainings for staffs.
• To work closely with respective HODs in obtaining their monthly training plan and attending the departmental training as when needed to ensure all training planned are being executed without accordingly.
• Assist in any administration works, preparing letter of awards, Memos, other letters related to Finance as and when required.
• Update and compile new / current P&P if any
• Photocopy or preparing non-Financial Reports if any
• Other Administration works as and when required
• Administration in preparing / organizing / assisting in making the booking for Training spaces, training aids, and or any other administration works as and when required.
• Compile / update if any on Policies, Standard Operating Procedures etc
• Other Administration works as and when required

Qualifications:

• High school diploma or equivalent; a certificate or diploma in Office Administration, Business Administration, or related field is an advantage.
• 1–2 years of administrative or clerical experience, preferably in a corporate or hospitality environment.
• Proficient in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
• Strong organizational and time-management skills.
• Good verbal and written communication skills.
• Ability to handle correspondence, filing, and documentation accurately.
• Attention to detail and ability to maintain confidentiality.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Professional, reliable, and proactive with a positive attitude.
• Ability to work independently and as part of a team.
• Flexibility to support various administrative functions as required.

Job Type: Full-time

Pay: RM2, RM3,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person