Event Coordinator
2 weeks ago
Key Responsibilities
1. Pre-Event Planning
- Client Liaison: Communicate with clients to understand event requirements, preferences, and expectations.
- Menu Coordination: Collaborate with chefs and sales teams to finalize menus based on event type, dietary needs, and budget.
- Scheduling: Maintain a calendar of upcoming events, ensuring no overlaps and adequate preparation time.
Staff Allocation: Plan and assign staff roles (e.g., servers, kitchen crew, runners) based on event size and complexity.
Logistics & Operations
Order Accuracy: Ensure all client orders are correctly translated into kitchen instructions.
- Setup Coordination: Work with kitchen teams to align food preparation, presentation, and delivery.
Venue Preparation: Oversee layout, décor, and equipment setup (buffet lines, chafing dishes, signage, etc.).
On-Site Execution
Client Interaction: Act as the main point of contact for clients during the event, handling requests and feedback.
Problem Solving: Address last-minute changes, delays, or issues calmly and efficiently.
Post-Event Duties
Debriefing: Conduct post-event reviews with the team to identify successes and areas for improvement.
Administrative & Support Tasks
Documentation: Prepare event briefs and checklists.
- Compliance: Ensure food safety, hygiene, and SOP standards are upheld throughout the event.
Who we are looking for
- Minimum Degree/Diploma, preferably in Hospitality Management, Event Management, Business Administration, or related fields.
- Have prior experience in catering event, F&B industry or any related industry. Fresh graduates are welcome to apply showcasing your enthusiasm, willingness to learn, and relevant skills/experiences gained during studies and internships.
- Able to work during weekends and public holidays when necessary.
- Proficient in Microsoft Word/Excel/Project.
- Good communication skills and proactive
Benefits of Working With Us
- Competitive salary with performance-based incentives
- Training certificates and opportunities for skill development
- Annual leave and sick leave in accordance with company policy
- Friendly work environment with support from a dedicated team
- Promotion opportunities based on performance and experience
- Special staff discounts on food and beverages
- Flexible working hour & hybrid working mode
- EPF and SOCSO contributions in accordance with legal requirements
Job Types: Full-time, Contract
Contract length: 12 months
Pay: RM2, RM3,500.00 per month
Benefits:
- Company car
- Free parking
- Maternity leave
- Meal allowance
- Meal provided
- Opportunities for promotion
- Parental leave
- Professional development
Ability to commute/relocate:
- Ara Damansara: Reliably commute or planning to relocate before starting work (Preferred)
Willingness to travel:
- 50% (Preferred)
Work Location: In person
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