Administrative Executive

2 weeks ago


Kuala Lumpur Centre Kuala Lumpur, Malaysia IONIAGA SDN. BHD. Full time 40,000 - 60,000 per year
About the Role

We are looking for a proactive and detail-oriented Administrative Executive to support the smooth running of our daily operations. The ideal candidate will be highly organized, resourceful, and demonstrate a positive attitude while managing multiple administrative tasks across different functions.

Key Responsibilities

Office Administration

  • Manage office supplies inventory and place orders when necessary.
  • Handle grocery and pantry purchases to ensure a well-stocked workplace.
  • Coordinate office equipment setup and maintenance.

Onboarding & Employee Support

  • Assist in onboarding new employees, including laptop issuance, account setup, and workspace preparation.
  • Serve as the first point of contact for employee inquiries related to office facilities or admin matters.

Claims Administration

  • Validate expense claims received through the system, ensure accuracy of supporting documents, and approve them on time.
  • Be mindful of payroll cut-off and reporting deadlines to avoid delays.
  • Process and maintain accurate records of employee medical claims in line with company policies.

General Administrative Support

  • Provide support to different teams and management with day-to-day administrative needs.
  • Ensure smooth coordination of office operations and contribute to a positive work environment.
  • Supervise and manage the duties of a cleaner, ensuring cleanliness, upkeep, and proper maintenance of office facilities.
  • Organize logistics for internal meetings, training sessions, and office-based events.
Requirements
  • Proven experience as an Administrative Assistant or in a similar role.
  • Strong organizational and multitasking skills with attention to detail.
  • Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office equipment.
  • Ability to manage tasks independently while maintaining good communication with the team.
  • A positive, can-do attitude and willingness to support colleagues across different functions.
  • Proficient in Mandarin to effectively communicate with Mandarin-speaking stakeholders.
  • At least 2 years of relevant experience in administrative roles.

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