HR Executive

Main Responsibilities & Scope

• 1) Talent Acquisition
• Responsible for end-to-end talent acquisition process for white collar, blue collar and foreign workers.
• Responsible for end-to-end foreign worker manager from application, approval and recruitment
• Deliver operational excellence by ensure compliance to the TA guideline and Key Performance Indicators
• Responsible in ensuring a steady pipeline of skilled workers and addressing immediately staffing requirements at site level.
• Leverage on internal and external recruitment channels for diverse and qualified talent sourcing
• Utilization of SuccessFactors, Recruitment tools and HR Dashboard to leverage on online job posting and recruitment
• Develop professional and strong relationship with university and colleges by participating in career fair, career talk and seminars thus providing recruitment source
• Responsible for People News for Malaysia (New Employee Communication)
• 2) Learning and Development
• Challenge stakeholders and work closely with them to identify training needs and achieve a learning and development plan focused toward building required job or developmental competencies which includes monitoring and reviewing training effectiveness.
• Coordinate plant wide training program and maintain training records as per Training procedure
• Responsible to manage in house training (regulatory or compliance related) and external training as per training plan by engaging effective training provider
• Responsible for effective administration of the HRDC (overall coordinate, correspond and ensure compliance to HRDC requirements
• 3) Onboarding
• Establish and manage end to end onboarding program for new employee to ensure successful assimilation into the organization demonstrated through feedback and employee performance
• New Hire Briefing for Permanent and fixed term employee including Medical Briefing
• 4) Partnership with Stakeholder
• Provide key information from analytics to facilitate local management in empowering people activities in effective and consistent way especially in talent acquisition and learning and development.
• Provide HR data analytics from TA & L&D to enable HR Manager to support strategic decision of the plant
• Responsible to provide key information for effective site manpower planning and budgeting and overall site capability building to support HR Manager
• Partner with site manager and other operational leaders to understand the job requirements, team dynamics, and culture
• 5) HR Support for Production
• Analyze and recommend improvement to TA, Onboarding and L&D to further people agenda and support organization objectives delivery to HR Manager.
• Leverage on TA and onboarding to deliver excellent candidate experience, building employee engagement, understand retention challenges, make recommendation to HR Manager and execute aligned solution to retain employee and drive shared organization objectives
• Responsible to maintain and ensure compliance to relevant internal and external standard during plant related certification audit inclusive of foreign worker recruitment thus ensuring smooth operations
• Support production capability development initiative for the operations team by identifying opportunities and adding value to key stakeholders
• 6) HR Cycle Activities
• Perform, monitor and evaluate HR Cycle activities in the plant to ensure the compliance & alignment of regional/global policy, need and priority. This includes primarily recruitment, selection, onboarding, training, organizational development, career management and exit procedure.
• 7) HRIS management for Malaysia (New Hire & Compensation Data)
• Responsible to update HR data integrity in Success Factor – New Hire and Compensation Data Update
• Work closely with Senior HR Executive to ensure timely maintenance of HRIS and personnel files
• 8) Performs other related duties as required
• Monthly KPI Reporting
• Other projects or initiatives driven by local/global/regional HR

About You

• Degree or equivalent, ideally in Human Resource / Business Administration or social sciences
• Minimum 5 years in HR generalist role, experience in a manufacturing environment is preferred
• 4+ years of demonstrated talent acquisition sourcing, encompassing recruitment practices, principles, applications, and methodologies, with proficiency in interviewing and candidate assessment techniques.
• Experienced in leading and implementing Learning and development.
• Exposure to Lean 6Sigma, Integrated Work System (IWS) is an added advantage
• Knowledge or specific business understanding is an added advantage
• Well-versed with Malaysia Legislation & Statutory requirement (Employment Act, Industrial Relation Act, SOCSO and EPF) and other relevant standards to ensure compliance
• Knowledgeable about HR and recruitment compliance standards, assisting recruiters in ensuring adherence to equal employment opportunity (EEO) regulations and data protection laws.
• Demonstrate in depth understanding in L&D management and TA
• Demonstrate ability to link understanding of business operations to TA & L&D initiative
• Able to analyze data provide information and recommendation
• Exposure and experience with applicant tracking systems (ATS) and other recruitment software is an added advantage