Procurement Executive

Job Responsibilities:

• Source and purchase marine-related equipment and materials such as engine spare parts, pumps, valves, bearings, hydraulic component, marine consumables (lubricants, chemicals, ropes, mooring equipment)
• Obtain accurate quotations from local and international marine suppliers and ship chandlers.
• Conduct price benchmarking and negotiate favorable terms, delivery lead times, and warranty conditions.
• Manage procurement for dry-docking, repair works, vessel maintenance, and emergency breakdown purchases.
• Develop and maintain a strong network of approved marine vendors, shipyards, service providers, and OEM suppliers.
• Evaluate supplier performance based on quality, reliability, compliance, delivery, and cost.
• Ensure suppliers meet maritime industry standards and regulatory requirements.
• Resolve supplier issues related to quality discrepancies, shipment delays, or non-compliance.
• Prepare purchase orders (POs) and ensure accuracy in specifications, delivery dates, and pricing.
• Track and expedite orders to meet operational schedules, particularly for vessel turnarounds and port calls.
• Monitor procurement budgets for vessels and marine operations.
• Analyze cost savings, price variances, and procurement efficiency.
• Identify opportunities to reduce costs while maintaining quality and safety.
• Coordinate shipment arrangements including freight, customs clearance, and delivery to vessel, port, or shipyard.
• Work with freight forwarders and port agents to ensure timely delivery to vessels.
• Plan deliveries according to vessel schedules, ensuring minimal operational disruptions.
• Prepare weekly/monthly procurement reports including outstanding orders, supplier status, and cost tracking.
• Ensure accuracy and completeness of procurement data for audits and management review.

Job Requirements:

• Diploma or Degree in Supply Chain Management, Logistics, Marine Engineering, Maritime Studies, Business Administration, or related fields.
• Minimum 4-6 years of procurement experience, preferably within the marine, maritime, offshore, shipping, or oil & gas industry.
• Strong exposure to sourcing marine equipment, vessel spare parts, deck/engine consumables, safety equipment, and marine services.
• Experience coordinating with shipyards, vessel suppliers, marine contractors, and technical departments.
• Good understanding of marine equipment and spare parts (engine room parts, deck machinery, navigation equipment, mooring equipment, safety & survival gear).
• Knowledge of contract negotiation, vendor sourcing, and cost evaluation.
• Familiar with RFQ/RFP processes, purchasing cycles, incoterms, and purchase order systems.
• Proficient in using procurement software (Odoo).
• Strong negotiation and communication skills when dealing with marine suppliers and contractors.
• Ability to work under pressure and handle urgent vessel requisitions or breakdown situations.
• Excellent organizational and multitasking abilities.
• Problem-solving mindset with the ability to make fast, cost-effective decisions.
• Good teamwork skills to collaborate with technical superintendents, marine engineers, operation teams, and finance.
• Willingness to work outside normal hours when urgent vessel/ship procurement needs arise.
• Able to travel occasionally to shipyards, vessel berths, warehouses, or supplier locations.
• High level of integrity, professionalism, and compliance with procurement policies.
• Strong attention to detail and ability to maintain accurate procurement records and documentation.

Job Type: Full-time

Pay: RM6, RM6,500.00 per month

Benefits:

• Professional development

Application Question(s):

• What is your last drawn salary?
• What is your expected salary?

Experience:

• Procurement Executive (Marine): 5 years (Required)

Work Location: In person

Expected Start Date: 12/15/2025