Secretary (Executive) - IT

2 weeks ago

Kuala Lumpur Centre Kuala Lumpur, Malaysia MSIG Insurance (Malaysia) Bhd Full time 60,000 - 80,000 per year

Job Title: Secretary, IT (Executive)

Job Description:

To provide comprehensive secretarial and administrative support to Senior Management across IT, Digital, Bancassurance, and Branding functions, ensuring efficient coordination, communication, and record management.

Key Responsibilities:

  • Coordinate and schedule meetings, including preparing agendas, materials, and minutes.
  • Draft, format, and proofread correspondence, presentations, and reports.
  • Develop, maintain, and improve office procedures, filing systems, and records to ensure accuracy and confidentiality.
  • Manage departmental documents and sensitive information with discretion.
  • Support IT purchasing processes, including requisition tracking, budget monitoring, and documentation.
  • Perform a wide range of administrative duties to support daily departmental operations.
  • Undertake additional responsibilities as assigned to support the smooth functioning of the departments.

Requirements/Skills:

  • Diploma or Bachelor's degree in Secretarial, Business Administration, Office Management, or a related field.
  • Minimum 3–5 years' experience in a secretarial or administrative role, preferably supporting senior management.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with office management systems and procedures.
  • Knowledge of budget tracking and procurement processes is an advantage.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • High level of professionalism and discretion in handling confidential information.
  • Ability to work independently while managing multiple priorities.
  • Strong interpersonal skills and a service-oriented mindset.

Benefits:

  • Medical, Education Support, Dental Vision, Insurance Coverage, Car and Housing Loan Interest Subsidy, Hybrid Workplace (depends to nature of role), Birthday Leave, Long Service Award, Company Annual Dinner, Sport Club.

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