Executive Secretary

1 week ago

Kuala Lumpur, Malaysia LG Marketing & Consultancy Services (M) Sdn Bhd Full time

**Key Responsibilities**:

- Provide high-level administrative and secretarial support to the GED, GCEO, or COO.
- Manage and maintain the executive’s schedules, appointments, and travel arrangements.
- Prepare, edit, and distribute correspondence, memos, and reports on behalf of the executive.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Serve as the liaison for meetings involving internal departments and external stakeholders.
- Handle all incoming and outgoing communications with discretion and professionalism.
- Translate documents and communications (English to Malay and vice versa) when required.
- Prepare and maintain confidential documents, presentations, and records.
- Ensure proper filing systems are in place and accessible for quick reference.
- Assist in coordinating projects, tracking progress, and ensuring deadlines are met
- Conduct research and provide insights or summaries for the executive’s decision-making process.
- Act as a point of contact between the executive office and internal/external stakeholders.
- Foster positive relationships with clients, partners, and other key contacts.
- Oversee the smooth operation of the executive office, including office supplies and support staff coordination.
- Handle ad-hoc tasks and special assignments as directed by the executive.

**Qualifications and Experience**:

- Bachelor's degree in Business Administration, Secretarial Studies, or related field. Additional certifications in office management or executive assistance are a plus.
- Minimum 5 years of experience as an Executive Secretary or in a similar role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills in both English and Malay.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Professional demeanor with strong interpersonal skills.
- High level of discretion and ability to handle confidential information.
- Ability to work independently and under pressure in a fast-paced environment.

Pay: RM5,000.00 - RM9,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Application Question(s):

- Do you have minimum 5 years of experience as an Executive Secretary?

**Experience**:

- Microsoft Office: 5 years (required)

  • Company Secretary

    1 week ago

    Kuala Lumpur, Malaysia TERRA ASIA GLOBAL BUSINESS SUPPORT SERVICES SDN BHD Full time

    **Position: Company Secretary/Corporate Secretarial Executive** **Location**:Kuala Lumpur, Malaysia **Headcount(s)**:1 **Job Type**:Permanent/Full-Time **Job Summary** We are seeking a Company Secretary/Corporate Secretarial Executive to join our team in Kuala Lumpur. This role offers an opportunity to work in a collaborative environment where you will...

  • Secretary (Executive) - IT

    2 weeks ago

    Kuala Lumpur Centre, Kuala Lumpur, Malaysia MSIG Insurance (Malaysia) Bhd Full time 60,000 - 80,000 per year

    Job Title: Secretary, IT (Executive)Job Description:To provide comprehensive secretarial and administrative support to Senior Management across IT, Digital, Bancassurance, and Branding functions, ensuring efficient coordination, communication, and record management.Key Responsibilities:Coordinate and schedule meetings, including preparing agendas, materials,...

  • secretarial executive

    2 weeks ago

    Kuala Lumpur Centre, Kuala Lumpur, Malaysia Pacific & Orient Berhad Full time 40,000 - 60,000 per year

    Responsibilities:To assist the Company Secretary in discharging corporate secretarial duties and ensuring statutory compliance for group companiesTo handle all aspects of company secretarial works including organising, coordinating and compiling meeting papers for Board and Board Committee meetings, drafting resolutions and minutesPrepare Company's Annual...

  • Secretarial Assistant/executive

    2 weeks ago

    Kuala Lumpur, Malaysia Shearn Delamore & Co Full time

    Responsibilities: - Assisting the Company Secretarial Manager in performing the Company Secretarial Function including attending Board Meetings as minute taker. - Co-ordinate work task among department members. - Conduct researches on company secretarial matters as and when required. - Prepare all relevant documentation, returns and prescribed forms for...

  • Secretary

    1 week ago

    Kuala Lumpur, Malaysia Malnaga Sdn Bhd Full time

    **Responsibilities**: **Responsibilities**: - Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. - Read and analyse incoming memos, submissions, and...

  • Personal Secretary

    1 week ago

    Kuala Lumpur, Malaysia Agensi Pekerjaan Career Channel Sdn Bhd Full time

    A fintech company in Malaysia (HQ in Hong Kong). We provide cutting-edge financial technology to our clients. We strive to maintain a positive work culture and prioritize the personal and professional growth of our employees. **Job Overview**: We are currently seeking a highly organized and proactive Personal Secretary to join our team. The Personal...

  • Secretary

    2 weeks ago

    Kuala Lumpur, Malaysia Unclezam Holding Berhad Full time

    job description secretary: - Assist the Executive Director in managing their to-do list, helping to prioritize tasks, and ensuring essential deadlines are met. - Manage and organize the Executive Director's calendar, including business trips (worldwide), scheduling appointments, meetings, and events. - Coordinate travel arrangements, including booking...

  • Company Secretary

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia YYC Full time 96,000 - 120,000 per year

    Job SummaryWe are hiring for multiple levels within our Company Secretary — from Assistant to Senior — Available positions in Pudu, Cheras, Jalan Ampang.Job ResponsibilitiesFor Assistant / Executive LevelYou will manage a portfolio of 80–100 clients, ensuring full compliance with the Companies Act 2016 and providing excellent service delivery:Prepare...

  • Secretary/Executive/Clerk

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Jason Teoh & Partners Full time 24,000 - 36,000 per year

    We are looking for a responsible and proactive individual to join our team as a Secretary / Executive / Clerk. The role involves providing secretarial, administrative, and accounts support in the firm's daily operations.Key Responsibilitiesa.     Provide secretarial, office administration, and accounting support in daily operations.b.     Manage...

  • secretary/office admin executive

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Private Advertiser Full time 40,000 - 60,000 per year

    About the role We are seeking a proactive and organized Secretary / Admin Executive to support our our day to day operations. This role is ideal for someone with a blend of secretarial, administrative skills, and HR experience.What you'll be doingProvide secretarial and general administrative support to the directors and team.Provide travel support to...