HR Executive

2 weeks ago

Klang, Selangor, Malaysia SH Seng Heng Engineering Sdn Bhd Full time 30,000 - 60,000 per year

We are on the lookout for a motivated & detail-oriented HR Executive to join our company that involved in fabrication industry. This entry-level position offers an exciting opportunity to launch or advance your career in Human Resources. As a HR Executive, you will support various HR functions such as recruitment, employee relations, payroll, documentation, compliance and contributing to a positive and efficient work environment.

JOB SCOPE

EMPLOYEE RECORDS & DOCUMENTATION:

• Maintain up-to-date, accurate employee records, including personal data, attendance, leave requests, and other HR-related documentation.

• Ensure proper filing and organization of confidential employee information in compliance with company policies and statutory requirements.

PAYROLL ASSISTANCE:

• Support SQL payroll processing, ensuring accurate and timely payments for all employees.

• Assist with payroll-related tasks, including statutory contributions (e.g., EPF, SOCSO etc.)

RECRUITMENT:

• Develop and implement recruitment strategies to attract qualified candidates.

• Source candidates through various channels such as job boards, social media, networking, and employee referrals.

• Screen resumes and conduct initial interviews to assess candidate qualifications.

• Coordinate with hiring managers to schedule interviews and facilitate the selection process.

• Extend job offers and negotiate terms of employment.

• Analyse and optimize the entire recruitment process and refine the recruitment policies.

HR REPORTING & ADMINISTRATIVE SUPPORT:

• Assist in generating regular HR reports on attendance, turnover, performance, and training to support management decision-making.

• Provide general administrative and managing HR filing systems.

DAILY RESPONSIBILITIES:

• Attend to day-to-day HR operations to maintain organizational efficiency.

• Assist with general HR administrative duties and assist in any ad hoc HR projects as needed.

MONTHLY RESPONSIBILITIES:

• Prepare and process monthly payroll, ensuring accuracy and compliance with statutory requirements.

• Manage e-leave and e-claim processes for employees.

• Maintain up-to-date HR databases, ensuring that personnel records, internal documents, and general HR paperwork are organized and accurate.

• Liaise with government departments to ensure all legal requirements are met.

• Prepare performance assessments for staff due for confirmation.

YEARLY RESPONSIBILITIES:

• Distribute EA Forms to employees and ensure timely completion.

• Submit Form E to LHDN (Tax Department).

REQUIREMENTS:

• A positive, proactive attitude with a genuine willingness to learn and grow in HR.

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• 1-2 years of experience in an HR role (internships or academic HR projects are a plus).

• Knowledge of key HR functions, such as recruitment, payroll, and employee relations.

• Strong organizational skills with a keen attention to detail.

• Strong knowledge of recruitment processes and techniques, including sourcing candidates, conducting interviews, and evaluating candidates' qualifications. 

• Strong knowledge of HR principles, practices, and regulations, including employment law, labor relations, and compliance requirements.

• Excellent communication and interpersonal skills with the ability towork effectively with employees at all levels.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).


• Must be able to work independently with minimal supervision.


• Detail-oriented and proactive.


• Ability to handle sensitive information with discretion.

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