Personal Assistant

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia SCS Global Malaysia Full time 42,000 - 60,000 per year

Company Description

For over two decades, SCS Global Malaysia has been the go-to partner for businesses navigating the complexities of the Asian market. We're not just accountants and auditors; we're strategic advisors who are deeply invested in our clients' success. From our beginnings in 2002 to our significant restructuring in 2009, we've remained committed to a single mission: providing innovative, tailored solutions that drive growth and ensure our clients' peace of mind.

Our corporate family consists of four establishments:

  • SCS Global Consulting (M) Sdn Bhd
  • SCS Global & Co. PLT
  • SCS Global Outsourcing PLT
  • SCS Global Advisory (M) Sdn Bhd.

Role Description

We are looking for someone who are responsible for providing comprehensive, confidential, and high-level administrative, secretarial, and operational support to the Partner.

Responsibilities

  • Manage and maintain the Partner's calendar, including scheduling meetings, appointments, travel arrangements and to a certain extent his personal errands or arrangements.
  • Handle communication, including drafting correspondence, screening calls, and managing emails.
  • Prepare, compile, and distribute reports, presentations, and documents for meetings.
  • Organize and coordinate business events, meetings, and conferences.
  • Process expense claims, manage budgets, and handle confidential files and records.
  • Serve as the primary point of contact for internal and external parties on matters pertaining to the Partner.
  • Support ongoing consulting and licensing projects by tracking client deliverables, engagement documentation, approvals, deadlines, and coordinating internal timelines and fee proposals.
  • Assist in compiling monthly reporting, billing summaries and task updates for Partner's review.
  • Maintain systematic filing of key contacts, client information and working documents.
  • Coordinate with other divisions (e.g. Tax, Company Secretarial, Outsourcing and Audit) for inter-division matters involving the Partner.

Qualifications

  • At least a Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, or equivalent.
  • Minimum 3 years of related working experience as a Personal Assistant or Executive Secretary, preferably supporting a Senior Executive or Partner.
  • Ability to maintain a high degree of confidentiality and discretion.
  • Excellent written and verbal communication skills in English and Bahasa Melayu (ability to communicate in Japanese is an advantage, but not mandatory).
  • Highly organized with exceptional time management and multi-tasking abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong analytical and problem-solving skills with a proactive attitude.

Salary

  • RM3,500 - RM5,000 depending on experience and qualifications.

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