Purchasing Executive

3 hours ago

Subang Jaya, Selangor, Malaysia Y & Y Baby Enterprise Full time 240,000 - 480,000 per year

Key Responsibilities:

  1. Purchasing Management

  2. Source, evaluate, and negotiate with suppliers for best pricing, quality, and delivery terms.

  3. Prepare purchase orders (POs) and ensure timely approvals and issuance.
  4. Maintain accurate records of purchases, product details, pricing, and supplier information.
  5. Monitor stock levels and work closely with retail operations/Marketing to forecast replenishment needs.

  6. Ensure all purchases comply with company policies and budget.

  7. Shipping & Logistics

  8. Coordinate inbound and outbound shipments for local and international suppliers.

  9. Liaise with freight forwarders, shipping agents, and customs for smooth clearance of goods.
  10. Monitor shipment schedules, track delivery status, and resolve delays or discrepancies.
  11. Verify shipping documents (invoice, packing list, BL/AWB, COO, etc.) to ensure compliance with regulatory requirements.

  12. Optimize shipping costs and delivery timelines.

  13. Vendor & Stakeholder Coordination

  14. Build and maintain strong relationships with suppliers, shipping agents, and internal departments (retail outlets, warehouse, finance).

  15. Handle supplier performance reviews and resolve issues related to quality, delivery, or documentation.

  16. Reporting & Compliance

  17. Prepare and update purchasing and shipping reports (cost analysis, shipment status, supplier performance).

  18. Ensure compliance with import/export regulations, customs requirements, and company SOPs.
  19. Support internal and external audits related to purchasing and shipping.

Key Requirements:

  • Diploma/Degree in Supply Chain Management, Business Administration, Logistics, or related field.
  • Minimum 3 years' working experience in purchasing and/or shipping, preferably in retail or trading industry.
  • Knowledge of import/export documentation, shipping terms (Incoterms), and customs clearance process.
  • Strong negotiation, communication, and problem-solving skills.
  • Proficiency in MS Office, SAP or purchasing systems.
  • Ability to multitask and work under pressure to meet deadlines.
  • Familiarity with international sourcing and supplier management.
  • Exposure to cost optimization projects in purchasing or shipping.

Job Type: Full-time

Pay: RM4, RM5,000.00 per month

Benefits:

  • Professional development

Work Location: In person

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