HR & Admin Specialist

4 days ago

Johor Bahru, Johor, Malaysia Beijing Oriental Yuhong Waterproof Technology Co.,Ltd Full time

Position Overview

We are seeking an HR & Admin Specialist to support our factory operations in Johor Bahru. This role is a generalist position with approximately 30% focus on Human Resources and 70% on factory administration, general affairs, logistics support, and external coordination. The ideal candidate is well-organized, hands-on, familiar with factory operations, and capable of coordinating with internal teams, suppliers, and local government authorities.

About the Role

This role involves a combination of Human Resources management and administrative responsibilities within the factory setting.

Responsibilities

Human Resources Management (Approx. 30%)

  • Handle recruitment and dismissal procedures, including onboarding and offboarding
  • Prepare attendance reports and support performance evaluation processes
  • Maintain employee records, personnel files, and support employee relations
  • Assist in planning and implementing employee training programs
  • Handle employee social insurance, statutory contributions, and tax-related matters
  • Support other daily HR and employee management activities

Administrative & Factory Management

  • Draft, implement, and maintain factory management policies and administrative documents
  • Coordinate factory system certifications and compliance-related documentation
  • Organize company and factory events, meetings, and internal activities
  • Manage factory assets, including machinery, equipment, and office fixed assets
  • Coordinate customer and supplier factory visits
  • Manage factory stamps, vehicles, and related administrative matters
  • Support daily factory administrative and operational management tasks

General Affairs & Facilities Management

  • Oversee factory canteen operations and dormitory management for local and foreign workers
  • Manage monthly utility payments and cost tracking for factory operations
  • Coordinate with public utility providers, including SAJ Ranhill (water supply) and TNB (electricity services)
  • Support cost optimization initiatives related to factory utilities and facilities

External Liaison & Government Coordination

  • Maintain good working relationships with local government authorities
  • Coordinate on-site inspections related to safety, fire protection, and environmental compliance
  • Support crisis communication and issue resolution with relevant authorities
  • Manage business registrations, licenses, certifications, and timely renewals for the factory

Qualifications

  • Education: Diploma or above in Human Resources, Business Administration, or related fields

Required Skills

  • Strong organizational and coordination skills
  • Hands-on, responsible, and detail-oriented
  • Able to handle multiple tasks and work independently
  • Familiar with factory administrative workflows and documentation
  • Good communication and problem-solving abilities

Preferred Skills

  • Experience in factory administration, HR, or general affairs is preferred
  • Experience dealing with government authorities, inspections, or factory compliance is an advantage
  • Fluent in Mandarin (spoken, written, and reading) – top priority
  • Proficient in Bahasa Malaysia
  • Good command of English (spoken and written) is an advantage

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