Personal Assistant

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia WIT Venture Sdn Bhd Full time $30,000 - $60,000 per year

1. Executive Support & Strategic Coordination

  • Provide high-level executive assistance to the Director, including managing complex calendars, scheduling strategic meetings, and coordinating business travel and itineraries.
  • Prepare executive-level meeting materials such as agendas, board papers, presentations, briefings, and performance reports.
  • Attend key discussions when required and prepare accurate, timely minutes and follow-up action summaries.

2. Communication, Correspondence & Document Governance

  • Manage and draft high-level correspondence, including confidential letters, corporate communications, and official memos on behalf of the Director.
  • Review, proofread, and finalize business documents, contracts, and agreements to ensure accuracy and compliance with company standards.
  • Serve as the communication bridge between the Director, internal departments, and key external partners.

3. Information Management & Decision Support

  • Maintain organized and secure filing systems for confidential documents, ensuring efficient retrieval of information.
  • Conduct research, compile data, and prepare analytical summaries to support the Director in decision-making and strategic planning.
  • Monitor project timelines, follow up with departments, and ensure deliverables are completed as instructed by the Director.

4. Stakeholder Engagement & Relationship Management

  • Liaise with senior management, department heads, clients, and external stakeholders to facilitate smooth communication and alignment on critical matters.
  • Represent the Director professionally in interactions with partners, vendors, and industry counterparts.

5. Office & Administrative Operations Oversight

  • Oversee office administrative functions including document flow, supplies, and resource allocation to ensure operational efficiency.
  • Assist with budget monitoring, expense tracking, and financial reporting related to executive office operations.

6. Governance, Confidentiality & Process Excellence

  • Handle highly sensitive information with absolute discretion and integrity.
  • Identify, recommend, and implement operational improvements to streamline processes within the executive office.
  • Uphold corporate governance standards and ensure all administrative practices align with company policies.

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