Human Resources Assistant

4 days ago


Bukit Raja Selangor, Malaysia IOBED (M) SDN. BHD. Full time

Job Description

Attendance

Update and monitor the Attendance in the System

Track, monitor, update & maintain the Employees master List

Coordinate the workers daily according to each department's requirements

Liaise with the Manpower agency when necessary

Recruitment

Assist the HOD with recruitment

Upload job ad in Jobstreet & My future job

Help to screen the resume

Scheduled for an interview

Do a comparison report

Assist the HODs for the interview session

Onboarding process: -

Prepare the necessary documents for the orientation

Create a file and offer letter for the supervisor and the following Positions

Explain the company rules and regulations clearly

Placement accordingly

Register with the device or mobile app & System

Support HOD for the onboarding process

Report/Correspondences

Leave reports

Employees in and out updates

Employees' movement reports

Track the confirmation of the employees

Prepare the probationary evaluation form

Prepare evaluation table

Prepare a confirmation letter for the Supervisor and below

Update Leaves in the system

Employee verification letter

Payroll & benefits support

Update the attendance accurately for the payroll process

Update the leaves and late in properly

Update the time off slip and hours accordingly

Inform HOD about the lateness and unpaid leave properly

Sort the Approval from Hanbiro and calculate the OT accordingly

Assist the HOD in submitting CP22 & Socso registration

Update and email the Attendance to all the manpower agencies to get an invoice

Check the invoice summary and the foreign workers' salary

Administration Job

Update employees' movements for insurance update

Answer basic HR queries from employees

Help coordinate training sessions

Help with lamination and filing

Assist the G&A when required

Support employee engagement program

Raise RFD and PV

Compliances and documentation

Ensure HR policies and the employee handbook are followed

Assist with audits, labor law compliance, and reporting

Assist with ISO documentation

Assist the HOD for KDN/immigration or other relevant documentation

Assist with Insurance claim & Socso claim

Update the attendance daily on the server

Skills & Qualities Needed

·   At least a Diploma or equivalent qualification in the relevant field

·       Good communication (written & verbal).

·       Able to do multitasking

·       Familiarity with HR systems (like SQL, INVOCORE)

·       Basic knowledge of labor laws and statutory requirements



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