Office Admin

1 week ago

Gelang Patah, Johor, Malaysia EQUINE SANCTUARY PTE LTD Full time 30,000 - 60,000 per year

Join Our Team as an Office Admin Assistant

Equine SMG Sdn Bhd – Gelang Patah, Johor

We are looking for a dedicated and detail-oriented individual to manage human resources functions and administrative operations in our equine feed supply industry office.

The ideal candidate will play a key role in handling HR functions, office coordination, and communication with internal teams, external partners, and government agencies.

Key Responsibilities:

  • Handle employee attendance, leave tracking, and expense claims.
  • Monthly payroll processing, ensuring the accurate calculation of all salaries, allowances, and statutory deductions (KWSP, PERKESO, etc.).
  • Support recruitment activities (posting job ads, arranging interviews, calling candidates) and maintain employee files and offer letters.
  • Coordinate and arrange air ticket and hotel bookings for business travel.
  • Assist in the processing of payment vouchers, invoices, delivery orders (DO), payables, receivables, and miscellaneous transactions.
  • Manage office operations, including the procurement of supplies and coordination of maintenance or service vendors.
  • Handle the application, tracking, and timely renewal of all necessary licences (Business, WRT and DVS) and company vehicle documentation (insurance, road tax, permits, vehicle checks at Puspakom)
  • Support logistics operations by closely monitoring inward shipments and liaising with freight forwarders to ensure smooth shipment and documentation flow.
  • Communicate professionally with government departments and external agencies when necessary.
  • Organizing and maintaining both digital and physical filing systems for all relevant records (invoices, contracts, payment receipts, etc.).
  • Undertake any other ad-hoc tasks assigned by immediate superiors or management.
  • Provide crucial administrative support directly to the Managing Director and Director as required

What We're Looking For:

  • Diploma or Degree in Business Administration, Human Resource Management, or related field.
  • Minimum 1–2 years of experience in administration or HR functions.
  • Proficient in Microsoft Office applications and familiar with basic accounting processes.
  • Strong organizational skills, attention to detail, and ability to multitask effectively.
  • Excellent communication, coordination, and time management skills.
  • Able to work independently with minimal supervision.
  • Prefers ready-to-work applicants.

Why Join Us?

Fast-paced, growing company in the equine feed industry

Competitive salary + benefits

Career growth opportunities

Monday-Friday, office hours

Job Type: Full-time

Pay: RM3, RM3,800.00 per month

Benefits:

  • Cell phone reimbursement
  • Free parking
  • Opportunities for promotion
  • Professional development

Application Question(s):

  • What is your notice period with current employer?

Work Location: In person

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