Personal Assistant to Directors

1 day ago

Atlantic City, New Jersey, Malaysia Ananas Premium Sdn Bhd Full time

Job Responsibilities:

  • Provide comprehensive and professional executive support to the Director, ensuring high levels of efficiency, confidentiality, and discretion at all times.
  • Work closely and effectively with the Director to keep them informed of upcoming commitments, priorities, and action items. Act as a "gatekeeper" and maintain awareness of key matters within the organization.
  • Prepare, draft, translate, and edit confidential documents, reports, presentations, meeting materials, and correspondence in English, Bahasa Malaysia, and Mandarin with high accuracy and business professionalism.
  • Manage day-to-day administrative, operational, and personal matters for the Director.
  • Coordinate appointments, travel arrangements, itineraries, meeting schedules, and all related logistics.
  • Take high-quality minutes, prepare meeting materials, arrange facilities and refreshments for internal and external meetings, conferences, and events.
  • Assist in planning, organizing, and coordinating in-house and external corporate events when required.
  • Prepare, manage, and follow up on submissions, applications, renewals, and documentation related to regulatory bodies, internal departments, and external stakeholders.
  • Coordinate and attend meetings with regulators, government agencies, and other relevant authorities, ensuring proper documentation, follow-up actions, and compliance requirements are met.
  • Liaise effectively with government agencies and authorities whenever required.
  • Facilitate smooth communication between the Director's office and internal/external stakeholders to ensure timely and accurate information flow.
  • Remind the Director of important tasks, deadlines, and follow-ups.
  • Implement, maintain, and improve administrative systems, SOPs, and filing structures.
  • Provide support for special projects, ad-hoc assignments, and confidential matters as assigned.
  • Maintain professionalism, diplomacy, and confidentiality in all interactions.
  • Willing to travel and work outside normal hours when necessary. (Preference for male candidates due to nature of work and travel requirements.)

Job Requirements:

  • Candidate must possess at least a Certificate/Diploma/Degree in Business Administration, Secretarial Studies, or any related field.
  • Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting senior-level management.
  • Strong experience liaising with government departments, authorities, and external stakeholders is highly preferred.
  • Excellent command of written and spoken English, Bahasa Malaysia, and Mandarin.
  • Proficient in Microsoft Office Suite and other relevant office applications.
  • Strong organizational, planning, and multitasking skills with exceptional attention to detail and accuracy.
  • High level of integrity, confidentiality, and professionalism in managing sensitive information.
  • Strong interpersonal skills, tactful, diplomatic, and able to interact professionally with stakeholders at all levels.
  • Able to work independently with a strong sense of urgency, responsibility, and initiative.
  • Able to reliably commute to Mid Valley City or willing to relocate prior to starting work.
  • Willingness to travel when required.
  • Preferable male with the expertise in governance relation.

Job Type: Full-time

Pay: RM5, RM7,000.00 per month

Benefits:

  • Health insurance
  • Professional development

Ability to commute/relocate:

  • Mid Valley City: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • stated your Date of Birth, in order for us to record.

Language:

  • Bahasa Melayu (Preferred)

Location:

  • Mid Valley City (Preferred)

Willingness to travel:

  • 75% (Preferred)

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