Administrative Officer

2 days ago

Klang, Selangor, Malaysia Go Hub Capital Berhad Full time 30,000 - 60,000 per year

The Admin Officer cum Receptionist is responsible for ensuring smooth day-to-day administrative operations and providing front desk support. This position plays a key role in managing office administration, staff claims, utilities, and other operational tasks, while maintaining a welcoming and professional reception area.

Key Responsibilities

1. Reception & Front Desk

  • Greet and assist visitors, clients, and vendors in a courteous and professional manner.
  • Handle incoming calls, emails, and correspondence, and direct them to the appropriate personnel.
  • Maintain a tidy and organised reception and waiting area.
  • Manage courier services, mail, and package deliveries.

2. Administrative Support

  • Oversee general office administrative functions to ensure smooth operations.
  • Manage business license renewals, company registrations, and related government documentation.
  • Process staff claims, invoices, and utility bill payments in a timely and accurate manner.
  • Maintain records of office expenses and ensure cost control within the allocated budget.
  • Manage and monitor pantry supplies, stationery, and office equipment inventory.
  • Liaise with vendors and service providers for office maintenance and supplies.
  • Support meeting and event arrangements, including booking venues, preparing materials, and handling logistics.
  • Assist in coordinating office repair, cleaning, and facility maintenance schedules.

3. Other Duties

  • Support the HR & Admin team in administrative and clerical tasks as required.
  • Assist with new staff onboarding arrangements (e.g., ID cards, seating, office supplies).
  • Handle any ad-hoc duties or assignments assigned by the Management.

Requirements

  • Diploma in Business Administration, Office Management, or related field.
  • Minimum 1–2 years of relevant working experience in office administration or receptionist roles.
  • Good communication skills in English and Bahasa Malaysia (written and verbal).
  • Pleasant personality with a professional appearance and positive attitude.
  • Strong organisational and multitasking skills with attention to detail.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic office systems.

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