HR and Admin Executive

2 weeks ago

Bukit Mertajam, Penang, Malaysia DEAXO SDN. BHD. Full time 40,000 - 80,000 per year
Job Description:

Human Resources Management

  • Responsible for employee welfare;
  • To handle all travelling visa, employment pass, dependent pass and related visa/ pass;
  • Organization of recruiting employees;
  • Organization of efficient training program, professional reeducation;
  • Participation in work for improving the Company management structure;
  • Evaluation and analysis of the employee's satisfaction in the Company;
  • Analysis of the employee's motivation profiles, implementing measures to increase the motivation of the team;
  • Creation of the team spirit and welcoming atmosphere in the Company;
  • Keeping the HR paperwork;
  • Reporting to bookkeeping, supervising authorities.

Administrative Management

  • Responsible to oversee office equipment and office utilities;
  • Organize company event like team buildings, team dinner/lunch, etc;
  • Assist in IT function;
  • Responsible for purchasing activities;
  • To assist in day to day accounting and finance activities;
  • To handle other tasks and duties as when assigned.

Labor safety

  • Organization of work for development and implementation of the labor safety system in the Company;
  • Development, approval, informing the employees on the internal work instructions on labor safety, hazardous work;
  • Assigning responsible persons for labor safety. Organizing the trainings and briefings.

Organization of work with other documents

  • Receipt, preliminary review and sorting of the documents;
  • Preparation of documents for the review by the CEO/ COO;
  • Controlling of the documents that are addressed to the CEO/ COO;
  • Organization of the documents delivery to those who should execute the tasks;
  • Handling the documents database;
  • Executing the information and consulting work;
  • Control for documents and tasks of the CEO/ COO execution.

Organization of the document's storage

  • Handling the documents types in the Company;
  • Creating and handling the archived files;
  • Preparation and handover of the documents for archiving purpose.

Organization of the information exchange between the CEO/ COO and the Company members and departments

  • Informing the employees of the Company on the decisions of the CEO/ COO;
  • Organization of the information exchange between the Company departments;
  • Informing the employees on the upcoming events;
  • Informing the CEO/ COO on the employee's requests on private and work-related issues.

Quality management system

  • Implementation of the Quality Management System (QMS);
  • Training, informing the Company employees on QMS, their contribution and participation;
  • Development of the documented information, its update, protection;
  • Holding Company internal audits;
  • Control for corrective and preventive actions execution;
  • Implementation of the improvements in the operation based on lessons learned.
Required Qualification

Education requirements

  • Candidate must possess at least a Diploma, Advance/Higher/Graduate Diploma, Bachelor's Degree or Professional Degree in Business Administrative, Human Resource or equivalent.
  • Additional education – related to HR program;

Experience requirements

  • At least two years in the field of HR and administrative management.

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