Secretary

1 day ago

Petaling Jaya, Selangor, Malaysia Grand Imperial Group Full time 280,000 - 420,000 per year

Job Description:-

1. Executive Support to Managing Director
  • Manage and coordinate the MD's daily schedule, appointments, and meetings.
  • Screen and prioritize emails, calls, and requests addressed to the MD.
  • Prepare confidential documents, reports, proposals, and presentation materials.
  • Maintain strict confidentiality of all executive-level information.
2. Communication & Liaison
  • Act as the primary point of contact between the MD and internal/external parties.
  • Draft, review, and prepare correspondence on behalf of the MD.
  • Coordinate communication flow between the MD and departments/outlets.
  • Ensure timely follow-up on tasks assigned by the MD to various departments.
3. Meeting & Event Coordination
  • Organize board meetings, management meetings, and internal reviews.
  • Prepare meeting agendas, minutes, and follow-up action items.
  • Coordinate travel arrangements, itineraries, accommodation, and logistics for the MD.
4. Administrative & Office Management
  • Maintain organized filing systems (digital & physical) for confidential documents.
  • Prepare payment requests, claims, reimbursements, and other paperwork for the MD.
  • Monitor department deadlines and ensure submission of reports to the MD on time.
  • Assist with project tracking and progress updates.
5. Special Tasks & Support
  • Assist the MD with personal administrative matters when required.
  • Conduct basic research, gather information, and compile reports for decision-making.
  • Support internal audits, compliance checks, and policy documentation as directed by the MD.
  • Handle urgent or unexpected matters professionally and efficiently.

Job Requirement:-

  1. Diploma/Degree in Business Administration, Management, or related field.
  2. Minimum 3–5 years' experience as a Secretary or Executive Assistant (preferably supporting senior management).
  3. Excellent command of English, Mandarin, and Bahasa Malaysia is an advantage.
  4. Strong proficiency in MS Office (Word, Excel, PowerPoint).
  5. Exceptional organizational, multitasking, and time-management skills.
  6. High level of integrity, confidentiality, and professionalism.
  7. Strong communication and interpersonal skills.
  8. Ability to work independently and handle pressure and tight deadlines.

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