HR & Admin Officer

1 day ago

Shah Alam, Selangor, Malaysia CRYSTAL SAFETY GLASS (M) SDN BHD Full time 40,000 - 48,000 per year

LOCATION : NEAR ALAM IMPIAN, SEKSYEN 35 SHAH ALAM

Job Responsibilities:

  1. Ensure compliance to local and manpower regulations.

  2. To handle full set of payroll process for all foreign workers.

  3. Organize and maintain physical and electronic files, records and database by ensuring accuracy and confidentiality.

  4. To handle and monitor leave and attendance for all staff and foreign workers with proper filing records.

  5. Liaising with Government Department (FWCMS, Immigration Malaysia, KSM, KDN, JTK & related Embassy) for all formalities which involving foreign workers recruitment, work permit application, renewal and cancelation.

  6. To handle Group Personal Accident (GPA) & Personal Accident (PA) for all staff and foreign workers by monitoring and handling annual insurance renewal and insurance claims.

  7. To assist Assistant Manager, HR in preparing documentation related to any foreign workers disciplinary issues.

  8. Provide advice and assist all employee inquiries on HR-related matters.

  9. To assist recruitment process which includes preparing job adverts and hiring platform.

  10. To coordinate the whole on boarding process such as new staff announcement, workstation and new joiner stater kit.

  11. Prepare and conducting the new employee induction / orientation and necessary documentation for new staff and foreign workers.

  12. To monitor medical expenses for all staff and foreign workers.

  13. To prepare general letters, memo and other correspondences.

  14. Oversee and handling office suppliers inventory and place order when necessary.

  15. Assist Assistant Manager, HR in budget preparation for foreign workers cost.

  16. To assist Assistant Manager, HR for monthly birthday celebration or any function or company events / activities for all staff and foreign workers.

  17. To undertake any ad-hoc task assigned by Assistant Manager, HR.

Job & Skill Requirement:

  1. Diploma / Certificate in Human Resource Management or other relevant professional qualification

  2. Minimum 2 year related working experience in HR similar roles.

  3. Prior experience in monitoring HR compliance and implementing organizational policies.

  4. Knowledge of international and local labor laws to develop HR systems, policies, and procedures.

  5. Familiarity with office systems and administrative processes such as visa and passport processing.

  6. Excellent communication and have great interpersonal skills.

  7. Fluency in both oral and written communication.

  8. Strong proficiency in MS Office applications, particularly Excel and Word.

  9. Strong networking, teamwork, problem solving, analytical, and time management skills.

  10. Self-motivated and adaptable to high-pressure work environments.

  11. Proficiency with HRMS tools such as HR2000 is advantages.

Job Types: Full-time, Permanent

Pay: RM3, RM4,000.00 per month

Benefits:

  • Additional leave
  • Company car
  • Free parking
  • Health insurance
  • Maternity leave
  • Parental leave
  • Professional development

Application Question(s):

  • Will you be able to start immediately

Experience:

  • Foreign Workers Payroll : 2 years (Required)
  • HR & Admin Officer / Exec: 2 years (Required)
  • Handling Foreign Workers work permit: 2 years (Required)

Work Location: In person

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