HR & Admin Executive

1 day ago

Shah Alam, Selangor, Malaysia Mercu Cita Manufacturing Sdn. Bhd. Full time 30,000 - 60,000 per year

Key Responsibilities

1. Human Resource Responsibilities

  • Manage recruitment processes including job posting, screening, shortlisting, and interview scheduling.
  • Monitor and verify staff attendance, leave, MC, and absenteeism records.
  • Maintain and update HR files, employee records, and digital documentation.
  • Assist with onboarding, induction, and staff movement updates.
  • Support HR processes, compliance requirements, and inter-department coordination.
  • Prepare weekly/monthly manpower cost reports (salary, overtime & related HR expenses).
  • Update and report headcount movement for HQ and outlets (new hires, resignations, transfers).
  • Prepare Headcount vs Sales analysis for all retail outlets to support management decisions.
  • Prepare HR-related monthly reports and summaries for management.

2. Administrative Responsibilities

  • Handle general office administration including filing, documentation, letters, office supplies, and travel bookings.
  • Maintain proper records for HQ and retail outlets (licenses, approvals, renovation files, handover documents, notices, correspondence).
  • Coordinate communication between HQ and retail outlets for all admin-related matters.
  • Track and follow up on document submissions from all outlets.
  • Prepare weekly and monthly administrative reports and updates for management.
  • Provide administrative support for meetings: scheduling, minutes, and tracking follow-ups.
  • Ensure all documents are organised, updated, and easily accessible.

3. Ad Hoc, Technology & Improvement Tasks

  • Support urgent HR or admin matters assigned by management.
  • Assist during audits, events, inspections, or outlet-related tasks when required.
  • Provide administrative support to other departments to ensure smooth operations.
  • Handle special assignments, reports, and follow-up tasks as directed by management.
  • Identify, propose, and support implementation of new technologies or digital tools to improve HR & admin efficiency
    (digital filing, attendance systems, workflow automation, etc.).
  • Monitor and report progress of workflow/technology improvements on a weekly or monthly basis.

Requirements

  • Diploma/Degree in HR, Business Administration, Office Management, or related fields.
  • 1–3 years of experience in HR or admin roles, preferably in retail or multi-outlet operations.
  • Strong documentation, filing, coordination, and reporting skills.
  • Experienced in attendance checking and HR administrative workflows.
  • Proficient in Microsoft Word and Excel (Pivot Table, VLOOKUP is an advantage).
  • Good communication skills, detail-oriented, and well-organised.
  • Able to maintain confidentiality and work independently.

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