Administrative Assistant

2 weeks ago


Kuala Selangor, Selangor, Malaysia HDL Solutions Sdn Bhd Full time

Position Overview:

Maintain the smooth operation of HDL Solutions Sdn Bhd by providing administrative support to executives and staff members.

Responsibilities:

1. Office Management

  • Maintain a clean, organized, and efficient environment
  • Handle incoming and outgoing mail and packages
  • Answer and direct phone calls, taking messages as necessary

2. Administrative Support

  • Schedule meetings, appointments, and conference calls for executives and staff
  • Prepare and distribute agendas, minutes, and reports for meetings
  • Maintain a comprehensive electronic and physical filing systems for office and project documents, permits, and legal records
  • Ensure all documents are stored securely and in compliance with relevant regulations

3. Communication Management

  • Draft and proofread business letters, memos, and other documents
  • Screen and direct inquiries from clients, partners, and employees
  • Maintain contact lists and update organizational directories

4. Data Entry and Record Keeping

  • Enter data into spreadsheets, databases, and other software as needed
  • Assist in managing petty cash and expense reporting
  • Maintain and update employee records, including contact information and HR documents
  • Prepare and process expense reports, invoices and track payments
  • Prepare financial record keeping and reporting as required

5. Technology Proficiency

  • Proficiently use office software such as Microsoft Office (Word, Excel, PowerPoint)
  • Adapt to and learn new software and tools as needed for the role

6. Team Collaboration

  • Collaborate with colleagues to support projects and initiatives
  • Coordinate and assist in event planning and logistics
  • Handle special projects and tasks as assigned by management

Qualifications:

  • Diploma or equivalent
  • Strong communication and interpersonal skills
  • Exceptional organizational abilities and attention to detail
  • Capable of multitasking efficiently
  • Proficiency in office software and basic computer skills
  • Ability to manage time efficiently and prioritize tasks effectively
  • Adaptability and a willingness to learn and grow in the role
  • Discretion and the ability to handle sensitive information with confidentiality

Office Location:
Jalan SP 11/2, Seri Pristana, 47000 Sungai Buloh, Selangor

Job Types:
Full-time, Permanent

Salary:
RM1, RM2,500.00 per month

Benefits:

  • Cell phone reimbursement
  • Maternity leave
  • Parental leave

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Overtime pay
  • Yearly bonus

Ability to commute/relocate:

  • Saujana Utama: Reliably commute or planning to relocate before starting work (preferred)

Education:

  • Malaysian Special Skills Certificate (required)

Experience:

  • Administrative: 1 year (required)
Application Deadline: 03/14/2024

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