Personal Assistant to Chairman

2 weeks ago


Kota Damansara, Malaysia Enspire Ventures Full time

Scope

  • Manage and maintain the Executive chairman calendar of meetings and events, travel and transport arrangements, expense reports and claims submission.
  • Work with the Executive chairman to plan, prioritise and schedule meetings according to his requirements.
  • Coordinate internal meeting arrangements so that all parties are ready and prompt in attending meetings with the Executive chairman.
  • Prepare and compile meeting materials (such as presentation decks, files, reports and other information) ahead of time. Follow up with relevant parties to ensure timely submission of materials prior to the meeting.
  • Where required, attend meetings/ discussions with the Executive chairman and record minutes of meetings/discussion, including persons responsible for the followup action points and timeline for completion.
  • Follow up with relevant parties and record progress of followup action items prior to the next meeting.
  • Conserve the Executive chairman time by reading, researching, collecting and analysing information as needed ahead of time.
  • Maintain an organized system for tracking, monitoring and prioritising contacts, tasks, and projects for the Executive chairman.
  • Coordinate key initiatives and projects on behalf of Executive chairman.
  • Support the Executive chairman in planning, organising and executing personal matters, such as family travel and transportation matters, personal events and personal purchases.
  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Any other tasks and duties as assigned by the Executive chairman.

Requirements:

  • At least 7 years' related experience in supporting Clevel executives.
  • Strong written and verbal communication skills, able to engage and communicate professionally and effectively at all levels with internal and external parties.
  • Advanced proficiency in MS Word, Excel and PowerPoint.
  • Possesses strong planning, organisational and time management skills, able to proactively determine priorities and appropriate sequencing.

Salary:
RM5, RM7,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Free parking
  • Health insurance
  • Maternity leave
  • Professional development

Schedule:

  • Monday to Friday

Application Question(s):

  • Have you previously provided support to Clevel executives?

Experience:

Personal Assistant: 5 years (required)

Language:

  • Bahasa Malaysia (required)


  • Kota Damansara, Malaysia Enspire Ventures Full time

    **Scope** - Manage and maintain the Executive chairman calendar of meetings and events, travel and transport arrangements, expense reports and claims submission. - Work with the Executive chairman to plan, prioritise and schedule meetings according to his requirements. - Coordinate internal meeting arrangements so that all parties are ready and prompt in...

  • Personal Assistant

    2 months ago


    Kota Damansara, Malaysia FUNNEL EVO SDN BHD Full time

    Handling general secretarial work. - Maintain filing system and assuring accurate document filing for easy access & retrieval. - Liaise with external parties such as answering calls, taking messages, screening phone calls, and furnishing information where possible. - Maintain records of Chairman’s contacts (Alumni/ EC/ MM). - Assist Chairman’s in...

  • Personal Assistant

    2 weeks ago


    Kota Damansara, Malaysia FUNNEL EVO SDN BHD Full time

    Handling general secretarial work. Maintain filing system and assuring accurate document filing for easy access & retrieval. Liaise with external parties such as answering calls, taking messages, screening phone calls, and furnishing information where possible. Maintain records of Chairman's contacts (Alumni/ EC/ MM). Assist Chairman's in researching and...


  • Kota Damansara, Malaysia FunnelEvo Academy Full time

    Handling general secretarial work. - Maintain filing system and assuring accurate document filing for easy access and retrieval. - Liaise with external parties such as answering calls, taking messages, screening phone calls, and furnishing information where possible. - Maintain records of Chairman’s contacts (Alumni/ EC/ MM). - Assist Chairman’s in...

  • Personal Driver

    7 days ago


    Kota Damansara, Malaysia GHL Systems Philippines Full time

    **LOCATION**:GHL - Bandar Sri Damansara**: Job Responsibilities: - Responsible to drive the company's Executive Vice Chairman to and from residence to office, and for appointments, meetings, events and any other occasion; and run errands for the Executive Vice Chairman and his family members. - Work closely with the personal assistant and always keep track...


  • Kota Kinabalu, Malaysia Desa Plus Sdn Bhd Full time

    Responsible to provide the overall day-to-day office administration function for the Chairman - Responsible to manage and ensure conducive and efficient filing system for Company's confidential files - Responsible to manage and report daily calendar for the Chairman with flexibility and problem-solving to make any adjustments and prioritization for changes....


  • Kota Kinabalu, Sabah, Malaysia Desa Plus Sdn Bhd Full time

    Responsible to provide the overall day-to-day office administration function for the Chairman Responsible to manage and ensure conducive and efficient filing system for Company's confidential filesResponsible to manage and report daily calendar for the Chairman with flexibility and problem solving to make any adjustments and prioritization for changes.To...

  • Executive Assistant

    2 weeks ago


    Kota Damansara, Malaysia Enspire Ventures Full time

    The Company is currently seeking a dedicated and experienced Executive Assistant with unwavering integrity to provide comprehensive support to the Chairman. - Job Overview:_ - Qualifications:_ - Minimum of a bachelor’s degree in Secretarial Administration, Office Management, or a related field. - Proficiency in MS Office Suite, Social Media Content...

  • Personal Assistant

    4 weeks ago


    Kota Damansara, Malaysia The Legal Review Sdn Bhd Full time

    We at **The Legal Review Sdn Bhd** are looking for a personal assistant for the CEO who is a **Bachelor of Law (LLB) gradute** from **University of London**. Here are the requirements and job scopes for the Personal Assistant position. - Assist the CEO with tasks assigned. - Tutor the CEO on LLB (Bachelor of Law). - Must be a Law graduate from the University...

  • Personal Assistant

    4 weeks ago


    Kota Damansara, Malaysia Institut Jantung Negara Full time

    Looking for personal assistant To post 100 items on online sales page Carousell and Mudah Accoun has been setup 20hours work worth RM400. Recommend 5 hours per weekends up to 4 weekends Include photo taking, detail updates and upload into page, catalogue and arrangement of items onsite. Works on weekends or after office hour weekdays. Pays RM20 per...

  • Personal Assistant

    3 weeks ago


    Kota Damansara, Malaysia Chin Hin Group Berhad Full time

    Job description: - Support and meet Group Chief Executive Officer's needs in an effective and efficient manner. - Manage meetings and prepare minutes where required. - Prepare reports, presentation materials, business proposals, company memorandum, business letter, etc. - Manage and process travel arrangement eg visa, flight, restaurant and accommodation...

  • Personal Assistant

    4 weeks ago


    Kota Damansara, Malaysia Mynews Retail Sdn Bhd Full time

    Providing confidential personal assistance to the Deputy Group CEO including composing and preparing correspondences, reports, and memorandums. - Managing meetings schedules, correspondences, reports, call screening, travel arrangements, and handling private and confidential matters. - Ensure the decisions and instructions by the Deputy Group CEO are...

  • Personal Assistant

    2 weeks ago


    Kota Damansara, Malaysia Beez Fintech Sdn. Bhd. Full time

    **Job Highlights** - Work Life balance - Medical, Dental, Vision and Yearly Medical Check-up - Career Development - Assists the COO with daily administrative duties and completes a broad variety of administrative tasks. - Record meeting minutes and manage company meetings as necessary. - To prepare agenda, take minutes, distribute meeting minutes, and take...

  • Personal Assistant

    2 weeks ago


    Kota Damansara, Malaysia Mynews Retail Sdn Bhd Full time

    Providing confidential personal assistance to the Deputy Group CEO including composing and preparing correspondences, reports, and memorandums. Managing meetings schedules, correspondences, reports, call screening, travel arrangements, and handling private and confidential matters. Ensure the decisions and instructions by the Deputy Group CEO are properly...

  • Personal Assistant

    2 months ago


    Kota Damansara, Malaysia Samaiden Sdn Bhd Full time

    **About the job** **Responsibilities** - To assist the Group Managing Director in coordinating and managing of matters within Director’s Office, inter-departmental communications and scheduling. - To coordinate all matters under Director’s Office, which includes matters in relations to Business Development and others. - To attend any internal and...

  • Personal Assistant

    1 week ago


    Kota Damansara, Malaysia Quickdrop Solutions Sdn Bhd Full time

    PLEASE READ THE JOB DESCRIPTION BEOFRE APPLYING About Us: Quickdrop Solutions is the leading supplier of equipments and parts for the commercial and residential laundry industry. We specialize in two of the top brands in the market, Speed Queen and Huebsch**.** We also provide various commercial laundry accessories from soap dispensers, Coin Changers,...


  • Kota Damansara, Malaysia Jom Kerja! Full time

    Language required: Mandarin Office : Menara Manulife ( accessible via MRT / bus T850, T820, T819 ) Personal Assistant (PA) involves a wide range of responsibilities to support senior managerial or directorial staff. Some key duties and responsibilities of a PA include: - Acting as the first point of contact between the manager and clients. - Screening and...

  • Personal Assistant

    2 months ago


    Kota Damansara, Malaysia Oriental Fortune Trading Malaysia Sdn Bhd Full time

    Directly report to CEO. - To coordinate effectively the flow of information, both internally and externally. - To maintain strictly confidentiality and interact professionally with all levels of people. - Undertake special assignments, ac-hoc functions and related duties, as and when required. - To handle all sort of appointments and meetings and follow up...

  • Personal Assistant

    2 weeks ago


    Kota Damansara, Malaysia Samaiden Sdn Bhd Full time

    About the jobResponsibilities To assist the Group Managing Director in coordinating and managing of matters within Director's Office, interdepartmental communications and scheduling. To coordinate all matters under Director's Office, which includes matters in relations to Business Development and others. To attend any internal and external meetings with...

  • Executive Assistant

    2 weeks ago


    Kota Damansara, Malaysia Enspire Ventures Full time

    The Company is currently seeking a dedicated and experienced Executive Assistant with unwavering integrity to provide comprehensive support to the Chairman. Job Overview:_ Qualifications:_ Minimum of a bachelor's degree in Secretarial Administration, Office Management, or a related field. Proficiency in MS Office Suite, Social Media Content Creation, and...