HR and Admin Assistant

3 weeks ago


Malaysia WINDSCREEN2U SDN. BHD. Full time
Human Resources and Administration Assistant Summary: This role supports the HR department with recruitment, employee records, and benefits administration, while also providing comprehensive administrative support to the Windscreen2U group of companies. A key part of this role is to maintain accurate and up-to-date employee records, including contact information, emergency contacts, tax documents, and performance evaluations. The successful candidate will also assist with employee relations, address employee concerns, and resolve minor workplace conflicts. Additionally, this role will involve providing administrative support, implementing policies, and maintaining a clean and organized office environment. The ideal candidate will have excellent communication skills, be able to maintain confidentiality, and have a strong attention to detail.

Responsibilities:
Support the HR department with recruitment by screening resumes, scheduling interviews, and onboarding new hires.
Maintain accurate and up-to-date employee records, including contact information, emergency contacts, tax documents, and performance evaluations.
Assist with employee relations by addressing employee concerns, resolving minor workplace conflicts, and preparing warning letters if necessary.
Provide comprehensive administrative support to the Windscreen2U group of companies, ensuring the smooth operation of daily business activities.
Implement policies for the Technician Hostel, including occupancy rules, maintenance responsibilities, and safety protocols.
Monitor adherence to hostel policies by developing duty rosters and reminding residents of guidelines.
Facilitate the application and renewal process for branch premise licenses.
Coordinate premise upkeep and maintenance for all Windscreen2U branches.
Maintain a clean and organized office environment by restocking supplies, placing orders for new equipment, and managing general office supplies.
Prepare and maintain various administrative documents and reports.
Perform data entry and other administrative tasks as assigned.
Track branch utilities and petty cash flow.

Additional Responsibilities:
Assist with the development and implementation of HR policies and procedures.
Maintain strict confidentiality of all employee information.
Provide excellent customer service to all internal and external stakeholders.
Compile and maintain accurate employee records with proper handling procedures.
Participate in professional development opportunities to stay up-to-date on HR best practices.
Continuously strive to improve HR skills and knowledge to maximize job satisfaction and effectiveness.
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