Administrative Assistant

1 week ago


Penang, Malaysia Penang Institute Full time

The Administrative Assistant assists the Management in the daily operations of the Institute. You will be a point of contact for all employees, providing administrative support and managing their queries; as well as the point of contact for general/public enquiries.

Duties and Responsibilities
  1. To coordinate, organize, and support Penang Institute events including but not limited to technical support (e.g. live streaming, recording, P.A. system, etc.), logistics and facilities arrangement, and any other tasks when the need arises;
  2. To liaise and negotiate with vendors and suppliers;
  3. To provide technical support to all employees;
  4. To assist in monitoring the rental of Penang Institute's hall and other facilities, provide tenant support and maintain the tenant record;
  5. To support front office management including but not limited to greeting and welcoming guests, receiving and delivering all incoming and outgoing mail and packages, answering all calls and directing as needed, scheduling meetings, and coordinating office activities;
  6. To assist in data collection and/or entry for Penang Institute's research.
Minimum Qualifications and Experiences Required
  1. At least a Diploma in relevant discipline with relevant working experience;
  2. Possess good communication skills in English;
  3. Bilingual or multilingual proficiency is a plus;
  4. Able to perform under demanding and time-sensitive environment;
  5. Able to work outside normal office hours as and when required;
  6. Able to proactively handle any arising issues and troubleshoot any emerging problems on the event day;
  7. Proficiency in various event software;
  8. Based in Penang.

Please note that this is an on-site position that requires physical attendance in the office from Monday to Friday.

#J-18808-Ljbffr

  • Penang, Malaysia Tech Harvest Capital Full time

    Employment Type: Full TimeJOB SCOPE / DESCRIPTION:As an Administrative Assistant at Qualitek (M) Solution Sdn Bhd, you will play a vital role in supporting the management team and ensuring that the day-to-day operations run smoothly and efficiently.Your responsibilities will include:Office Management: Oversee the daily administrative operations, including...


  • Penang, Malaysia TF-AMD Penang Full time

    We are seeking a highly motivated and organized Office Administration Assistant to join our team at TF-AMD Penang. As an Administrative Executive, you will be responsible for providing administrative support to our staff and visitors.Key Responsibilities:To provide reception services, including answering phone calls and responding to emails in a timely...


  • Penang Island, Malaysia Boston Scientific Corporation Full time

    **Administrative Assistant**: - Remote Eligible: Onsite- Onsite Location(s): Pulau, Penang, MY**Location**: city, stateProvince, country **Additional Locations**: Malaysia-Penang **Hiring Manager**: hiringManagerName **Recruiter**: Jason Tan **Purpose** - Primary focus is complex project assignments within a specialized function. May provide general...


  • Penang Island, Malaysia Arup Full time

    Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do. Seventy-five years ago, we created a home for creative thinkers seeking to solve the world’s biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future. At...


  • Penang, Malaysia Foresight Asia Pacific Sdn. Bhd. Full time

    Foresight Asia Pacific Sdn. Bhd. is a company that values employee development and growth. We are seeking a dedicated Department Administrator to join our team and support our production department.The Department Administrator will be responsible for providing administrative support to the production team, including scheduling, coordination, and data entry....


  • Penang, Malaysia Penang Institute Full time

    The Penang Institute seeks an Administrative Coordinator to assist the Management in the daily operations of the institute. As a point of contact for all employees, you will provide administrative support and manage their queries, as well as handle general/public enquiries.Key ResponsibilitiesTo coordinate and organize events including technical support,...


  • Penang, Malaysia TF-AMD Penang Full time

    TF-AMD Job Title: Administration & Support Coordinator 1Work Location: Batu Kawan, PenangJob Responsibilities:To answer visitors' questions, calls, and emails, and provide them with the relevant information.Serve visitors by greeting, welcoming, and directing them appropriately.Notify relevant employees when visitors arrive.To make announcement through...


  • Penang, Malaysia TF-AMD Penang Full time

    Job Title: Administrative ExecutiveAbout Us: We are a dynamic team at TF-AMD Penang, and we're looking for an exceptional Administrative Executive to join our ranks.Key Responsibilities:To provide top-notch support to visitors by answering their queries, responding to calls and emails, and providing them with relevant information.To ensure seamless visitor...


  • Penang, Malaysia International Institute of Wellness & Aesthetic Medicine (IIWAM) Full time

    HR & Workforce Development | Neuropsychology in Talent Acquisition | Bioethics & Labor LawKey Responsibilities of an Administrative Executive:Executive Support:Managing calendars and scheduling appointments.Coordinating travel arrangements.Preparing reports and presentations.Handling general office tasks like filing, data entry, and...


  • Penang, Malaysia FinHero Full time

    Company OverviewFinHero is a fintech company revolutionizing financial solutions. We are seeking a highly organized and detail-oriented individual to join our team as an Admin & Inside Sales Support Specialist. This hybrid role blends administrative efficiency with sales support, making it ideal for someone who thrives in a fast-paced environment and enjoys...


  • Penang, Malaysia Tech Harvest Capital Full time

    This Business Administration Specialist position at Tech Harvest Capital offers an exciting opportunity for a highly motivated and organized individual to join our team and contribute to the success of our business.About the RoleThe ideal candidate will have experience in administrative tasks, excellent communication skills, and the ability to work...


  • Penang, Malaysia University of Georgia Full time

    The University of Georgia Cooperative Extension is seeking a highly skilled and detail-oriented Administrative Office Coordinator to support our extension staff. This role will assist with coordinating functions, maintaining office hours, and providing exceptional customer service to clients.As an Administrative Office Coordinator, you will be responsible...


  • Penang, Malaysia National Instruments Full time

    **About NI** **The Role** The **Tools Admin **works closely with the Product Owner and Process owner to understand business requirements related to the offering and product development process in order contribute ideas and input towards ongoing system improvements. This person is responsible for the day-to-day operations of the systems including, but not...


  • Penang, Malaysia University of Georgia Full time

    Website Posting Type: ExternalRetirement Plan: TRSEmployment Type: EmployeeBenefits Eligibility: Benefits EligibleFull / Part time: Full TimeWork Schedule: Monday – Friday, 8am-5pmAdvertised Salary: Up to $, - Commensurate with ExperiencePosting Date: / / 4Open until filled: YesClosing Date: Proposed Starting Date: / / 4Special Instructions to...


  • Penang, Malaysia Fairwork Full time

    Job Title: Administrative Support OfficerJob DescriptionWe are seeking an experienced and skilled Administrative Support Officer to join our team at Fairwork. As a key member of our corporate secretarial department, you will provide administrative support to the Company Secretary in all aspects of secretarial duties and administrative matters.You will be...

  • Sales Administrator

    3 weeks ago


    Penang Island, Malaysia Masverse Sdn Bhd Full time

    Assist the sales team in managing and processing orders, quotes, and sales contracts. - Maintain accurate and up-to-date customer records, including contact information and order history, in the CRM system. - Coordinate with internal departments such as and finance to ensure timely and accurate order fulfillment. - Provide support in preparing sales...


  • Penang, Malaysia Siva Jaya Tour And Travel Sdn. Bhd. Full time

    About the RoleWe are seeking an experienced Data Entry Admin to join our team at Siva Jaya Tour And Travel Sdn. Bhd.The successful candidate will have a proven track record of delivering high-quality results, excellent communication skills, and a passion for working in a fast-paced environment.Responsibilities include:Typing and entering data into computer...


  • Penang, Malaysia Tech Harvest Capital Full time

    As a key member of our team at Tech Harvest Capital, you will play a vital role in supporting the management and ensuring the smooth operation of our business.About the JobThis Administrative Support Professional position requires an individual with strong organizational skills, excellent communication abilities, and experience in administrative tasks.The...

  • Program Administrator

    3 weeks ago


    Penang, Malaysia Flex Full time

    To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a **Program Administrator** located in **Penang**. **What a typical day looks like**: - Assist in the review of program proposals or plans to define time frame, procedures for accomplishing program, staffing requirements and allotment of available...


  • Penang, Malaysia TIME's group Full time

    Corporate AdministratorTCC CORPORATE SERVICES (NORTHERN) SDN. BHD.Job Summary:The Corporate Administrator will provide administrative support to our clients by handling their secretarial records and providing advisory services on corporate matters.Main Responsibilities:Maintain clients' secretarial records, including minutes of meetings and...