Assistant Company Secretary

2 months ago


Kuala Lumpur, Malaysia British American Tobacco Full time

**BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry**
**To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey**

**BAT MALAYSIA** **IS LOOKING FOR AN ASSISTANT **COMPANY SECRETARY**

**SENIORITY LEVEL**:Management Level

**FUNCTION**: Legal & External Affairs

**SALARY RANGE**:Basic salary + excellent benefits + market leading bonus

**LOCATION**:Damansara City, KL

**ROLE POSITIONING AND OBJECTIVES**
- Provision of company secretarial services and support to British American Tobacco (Malaysia) Berhad (“BATM”) and its subsidiaries (“BATM Group”).
- Assist the Senior Legal Counsel and Company Secretary in promoting governance of the BATM Group and ensure compliance with company secretarial matters.
- Assist on collaborating closely with the Directors and internal partners of the Group.

**Reports to**:Senior Legal Counsel & Company Secretary

**Reporting Level**:Lead Self

**Geographic Scope**:Direct Reporting Business Units

**WHAT YOU WILL BE ACCOUNTABLE FOR**
- Assists the Senior Legal Counsel and Company Secretary in all company secretarial matters related to BATM Group, including preparing for Board and Board committee meetings, minutes, company resolutions and circulars, making the relevant announcements to Bursa Malaysia Securities Berhad (“Bursa Securities”), filing of documents with the Companies Commission of Malaysia (“CCM”), accurate maintenance of all statutory registers, records and minutes book, ensuring conformance to the Main Market Listing Requirements (“MMLR”) of Bursa Securities, the Companies Act 2026, Capital Market and Services Act 2007, internal policies and the Constitution of the respective companies.
- Collaborate with BATM’s share registrar in the administration of share registration functions, payment of interiM/Final dividends, remittances of unclaimed dividends to Bank Negara and attending to all enquiries from shareholders on relevant matters.
- Assists in the preparation of BATM’s annual report by preparing the timetable. To ensure BATM’s annual report in compliance with MMLR, adoption of Malaysian Code of Corporate Governance and MSWG Scorecard for the project and co-ordinates with the annual report team and the share registrar in order to achieve timely production and final release of annual report to the shareholders.
- Contributing in the preparation of the annual shareholders meetings and any other extraordinary shareholders meetings that may be convened.
- Liaises with Bursa Securities, CCM and other regulatory bodies on company secretarial matters if the requirement emerges.
- Keeps abreast with changes to the MMLR of Bursa Securities and the Companies Act 2016 on company secretarial matters to ensure that BATM Group compliance with changes.
- Plan and prepare company secretarial yearly budget, governance project and cycle plan.
- Liaises with the auditors, lawyers, external advisers and other relevant governmental/statutory authority as and when vital, on company secretarial matters.
- Performs, leads or assists in all other work related to the above though not specifically outlined as may from time to time be advised by the Senior Legal Counsel and Company

**CAN THIS BE YOUR FUTURE ROLE?**
- Ability to build a strong working relationship and common respect to the collaborator.
- Enjoy working in a fast-paced multinational environment.

**ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE**
- ICSA or other professional qualification or recognised degree with at least 5 years’ experience in company secretarial matters and possesses a recognised company secretarial license.
- Proficient in English and Bahasa Malaysia.
- Computer-literate.
- Possess strong writing, interpersonal and communication skills.
- Adaptable to handle matters on an independent basis and to work under pressure.
- Team player and able to work with stakeholders at all levels.
- Proactive, organised, resourceful and cost conscious.

**What we offer you?**
- Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
- Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement - it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
- You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
- We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

**WHY JOIN BAT?**
We’re one of the few companies named as a Global Top Employer by the To


  • Company Secretary

    4 months ago


    Kuala Lumpur, Malaysia AccPro Secretary Services Sdn Bhd Full time

    _**This is not an admin assistant position.**_ **Responsibilities**: Providing the following services that will include but are not limited to the following: - Assist the Company Secretary in attending to the corporate secretarial matters in accordance with relevant statutory regulations and guidelines, i.e., Companies Act 2016; - Provide company secretary...


  • Kuala Lumpur, Malaysia AccPro Secretary Services Sdn Bhd Full time

    **Responsibilities**: Providing the services include but are not limited to the following: - Assist the Company Secretary in attending to the corporate secretarial matters in accordance with relevant statutory regulations and guidelines, i.e., Companies Act 2016; - Provide company secretary service in preparation of pre and post Boards of Directors' and...


  • Kuala Lumpur, Malaysia AccPro Secretary Services Sdn Bhd Full time

    **Responsibilities**: Providing the following services that will include but is not limited to the following: - **Compliance Management** - Ensure that the company complies with all relevant laws, regulations, and statutory requirements; - Keep abreast of changes in legislation and update relevant stakeholders within the organization; - Oversee the...


  • Kuala Lumpur, Malaysia AccPro Secretary Services Sdn Bhd Full time

    **Responsibilities**: Providing the services include but are not limited to the following: - Assist the Company Secretary in attending to the corporate secretarial matters in accordance with relevant statutory regulations and guidelines, i.e., Companies Act 2016; - Provide company secretary service in preparation of pre and post Boards of Directors' and...

  • Secretarial Assitant

    4 months ago


    Kuala Lumpur, Malaysia I SECRETARY SERVICES SDN BHD Full time

    **Job scope**: - Assist Company Secretary in all aspects of corporate secretarial work - To ensure compliance with the SSM, companies act, guidelines & requirements - To update and maintain statutory records **Requirements**: - LCCI /DIPLOMA / pursuing ICSA course - Good interpersonal and communications skills - Language : English & Mandarin - SENIOR...


  • Kuala Lumpur, Malaysia SIGMA MANAGEMENT SDN. BHD. Full time

    1. Preparation of Annual Return, Circular Resolutions, Statutory Forms/documents. 2. Ensuring proper and timely filing of the statutory forms/returns to Companies Commission of Malaysia (CCM) base on Companies Act 2016 3. To lead, support and assist the Secretarial Department in all aspects of Company Secretarial work, statutory files maintenance, maintain...


  • Kuala Lumpur, Malaysia Mott MacDonald Full time

    Assistant Company Secretary **Country**:Malaysia**Position Location**:Kuala Lumpur, Malaysia / Singapore, Singapore**Contract Type**:Permanent**Work Pattern**:Full Time**Sector**:Corporate services**Discipline**:Legal**Job Ref**:2603**Recruiter Contact**:Shing Ying Low- The Legal Department is a busy international team of professionals with experts based in...

  • Company Secretary

    5 months ago


    Kuala Lumpur, Malaysia JP Caliber Full time

    **JOB TITLE: SECRETRIAL EXECUTIVE** **1. SECRETARIAL PRACTICE**: - **To assist with the preparation of company incorporation documents via MyCoID.**: - **To prepare and submit company secretarial forms via MyCoID and assist with preparation of resolutions.**: - **To attend to clients’ requests for copies of secretarial forms and resolutions.**: - **To...


  • Kuala Lumpur, Malaysia Shapadu Group of Companies Full time

    __ - Preparation of Circular Resolution, Minutes of General Meetings, Annual Return and statutory forms/documents - Ensuring proper and timely filing of the statutory forms/returns to the Companies Commission of Malaysia (CCM)To support and assist the Secretarial Department in all aspects of company secretarial work, statutory files maintenance (i.e....


  • Kuala Lumpur, Malaysia AL-ZAM SDN BHD Full time

    To assist company secretary to do following: 1. To produce and assist all aspects of secretarial works, including compliance with relevant laws, rules, and regulations, drafting of minutes, Directors’ circular resolutions, and Board papers. 2. Familiar with and able to use MYCOID and MBRS system deployed by SSM for filing purposes. 3. Ensure all regulatory...

  • Company Secretary

    5 months ago


    Kuala Lumpur, Malaysia EON PARTNERS Full time

    **ASSISTANT COMPANY SECRETARY** - **Processes MAICSA** **(Malaysian Institute of Chartered Secretaries and Administrators) / ICSA (Institute of Chartered Secretaries and Administrators) qualification.**: - **At least 5 years’ secretarial working experiences in a public listed company or in management firm with experience in handling public listed...


  • Kuala Lumpur, Malaysia ENRA Group Berhad Full time

    **Job Responsibilities & Requirements**: - Processes MAICSA / ICSA qualification. - At least 5 years’ secretarial working experiences in a public listed company or in management firm with experience in handling public listed company. - Proactive, taking self-initiative, a good team player with minimum supervision and a meticulous person with strong sense...


  • Kuala Lumpur, Malaysia Malton Berhad Full time

    **Duties and Responsibilities**: - Provide company secretarial support and assist the Company Secretary in all Group Company Secretarial functions - Draft various contracts and agreements, including but not limited to NDAs, service level agreements, partnership & collaboration agreements - Provide legal support and advisory on all corporate commercial...


  • Kuala Lumpur, Malaysia SANCTUARY LAKES GLOBAL GROUP SDN BHD Full time

    JOB REQUIREMENTS - Computer literate particularly in Microsoft Word and excel applicants, and having knowledge of MYCOID, MBRS, e-stamping and secretarial software is an added advantage. - Be familiar with the Companies Act 2016. - Diploma or relevant qualifications. - Minimum 1 to 2 years of relevant corporate secretarial experience. - Must be proficient in...

  • Company Secretary

    5 months ago


    Kuala Lumpur, Malaysia Job Personnel Consulting Sdn Bhd Full time

    Act as the named **Company Secretary **for local and foreign companies under the Group and _**provide corporate secretarial support **_to these companies as well as to service providers for foreign companies under the Group. **Responsibilities**: - Provide guidance/advice to the Boards/Management in matters of good governance and changes in legislation to...


  • Kuala Lumpur, Malaysia WORKSHIRE CORPORATE SERVICES SDN BHD Full time

    **_Qualification_** - ICSA qualification, ICSA graduates or ICSA finalist. - Good command of English and Bahasa Malaysia. Other languages will be added advantage. - Good interpersonal and communication skills. - Strong sense of initiative and responsibility and has positive attitude. **_Responsibilities_** - To assist the Company Secretary in secretarial...

  • Company Secretary

    5 months ago


    Kuala Lumpur, Malaysia TalentTag Asia Full time

    _**Responsibilities**_ - Preparing, updating and ensuring the timely lodgement of statutory forms, notifications and returns, as well as ensuring the proper maintenance of register books, secretarial books and internal administration; - Attending meetings as well as drafting Directors’ Circular Resolutions, Members’ Circular Resolutions, notices and...

  • Secretarial Assitant

    5 months ago


    Kuala Lumpur, Malaysia I SECRETARY SERVICES SDN BHD Full time

    **Job scope**: - Responsible for the incorporation/de-registration, preparation of resolutions, minutes of meetings, and other corporate secretarial documents - Familiar with MBRS and submission of Annual Returns (AR) - Filing of corporate secretarial documents via MYCOID, estamp and others relevant - Maintain and update all statutory records and register...

  • Company Secretary

    5 months ago


    Kuala Lumpur, Malaysia SKRINE Full time

    ***To provide secretarial and administrative support to the Head of Department, Companies section. To deputise for Head of Department, in her absence. Any other task when assigned by the Firm’s Partners, Associates, and Head of Department. Secretarial work: - Handle a portfolio of companies with minimum supervision from a superior. - To support the Head...

  • Company Secretary

    5 months ago


    Kuala Lumpur, Malaysia InTalent Consulting Sdn. Bhd. Full time

    Attend board meetings and accurately record minutes and assist in preparing meeting agendas and related materials. - Ensure the company's operations align with the Companies Act and other relevant laws. - Monitor changes in regulatory requirements and advise management accordingly. - Maintain comprehensive and up-to-date secretarial records, including...