Office Admin Manager

4 weeks ago

Kuala Lumpur, Malaysia Danone Full time

About the job
The Office Admin Manager is responsible to managing the day-to-day operations of the office administrative, facility management and centralize secretary services to the SDC-KL's Directors. He/ she is required to be organized, proactive, and adept at multitasking in administrative support, facility oversight, and assisting executives with day-to-day tasks. This include optimization of office administrative and address the office administration process, need and related issue.

**Main Responsibilities**
- Office Administration & Facility Management:_
- Responsible for SDC-KL administrative matters and ensuring conducive working environment
- Maintaining office policies & procedures, updating as necessary to optimize workflow and productivity.
- As the focal contact point with facility management vendor, contractors and building management to address facility related issue promptly and efficiently.
- Responsible for the office supplies, equipment maintenance and procurement & sourcing activities.
- Manage facility & office administration budget & expenses, seeking cost-effective solution without compromising quality.
- Championing the reinforce of safety & health guidelines.
- Supervise administrative staff, delegating tasks and ensuring completion with accuracy and efficiency.
- Manage logístical support such as travel, hotel, appointments and conferences and travel reservations
- To perform any additional tasks/job function as deemed fit by the Line Manager.
- Procurement / PO / Vendor Management:_
- Responsible for SDC-KL Purchase Requisition generation, vendor registration and goods receive / delivery order notes
- Manage overall contract performance and ensure adherence to service level agreements by vendors.
- Centrally Managed Secretary Services:_
- Provide comprehensive support to Directors including calendar management ie. meeting coordination and travel arrangement.
- Handle confidential information with discretion and professionalism. Maintain confidentiality regarding the organization mattes, personal issues and sensitive information.
- Act as a liaison between the Directors and internal/external stakeholders ensuring clear communication and follow-up on action items.

About you
- At least Diploma or Degree in Business Administration / Management, or a related field
- Experience: at least **7 years in administrative and facility management support** **experience** with exposure to secretary support.
- Dedicated, innovative, resourceful, team player and able to work under pressure
- Foster an efficient, innovative and team-oriented work environment
- Mature and people oriented.
- Good command of oral and written English
- Proficiency in Microsoft Office, especially with MS Excel & Power Point
- Strong organization skills
- Strong knowledge of office administration process and workflow
- Business partnering and service-oriented mindset
- Human acumen & interpersonal skills
- Attention to detail and problem solving

About us
Danone is a world-leading food company built on three business lines Fresh Dairy Products, Specialized Nutrition and Beverages. Danone’s mission is bringing health through food to as many people as possible and we want to invite people to join the movement for a healthier world. We recognize the power people have to impact the world through their daily choices.

Danone Service Delivery Center
- Kuala Lumpur (SDC-KL), is a center that supports Greater China, North Asia and Oceania with a mission To provide standardized, end-to-end, transactional activities and professional services by leveraging technology enabler, processes and data. We aim to be the best in the class of services by enhancing the experience of DANONERs, Customers, and Suppliers.

We embrace diversity in our organization. This means giving full and fair consideration to all applicants without attention to race, color, religion, sex, sexual orientation, gender identity, national origin or disability status.

Willing to start the journey with us?

Or

You may contact us at

Poh Yean, LAU
HR Business Partner, Danone Asia & Service Delivery Centre - Kuala Lumpur

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