Office Services Assistant Manager

1 week ago


Kuala Lumpur, Malaysia INSCALE Full time

**Responsibilities**:

- Oversee and managing the office services functions that includes insurances, front desks services, pantry management, mailing services, travel arrangements, contract management, document management, events planning, logistics including customs clearance and other services provided by this section.
- Leading and/or participating in meetings, conduct training/briefings for onboarding activities and provide guidance to the team within office services section.
- Hiring and providing coaching to the office service team, delegating tasks and monitoring the performance of the employee.
- Ensuring the team of office services is operating securely and effectively, preparing and reviewing operational reports and maintaining all policies and procedures of the department.
- Identifying opportunities to improve office services policies, procedures and guidelines.
- Monitor costs and expenses, assist in budget preparation and compiling the department annual budget information.
- Organize and supervise other office services activities such as recycling, event planning, environmental, health & safety activities and etc in collaboration with other departments.
- Ensure operations adhere to policies and regulations, keep abreast with all organizational changes and business developments.
- Manage general insurance coverage (e.g. fire, consequential loss, all risks, mobile equipment, public liability, employer liability, etc) for the company and liaise with respective office services team from other countries in ensuring they have adequate coverage.
- Manage and verify payment voucher for the department and liaise with Finance department on payment that needs to be made to third parties.
- Manage the Health, Safety & Environment training, activities and ensure the workplace are safe and in a good working environment.
- Manage the travel arrangements requests from internal and external clients.
- Perform any other tasks as required by the immediate superior.

**Qualifications**:

- At least a minimum of 5 years experience in Facility or Administration.- Excellent organizational skills and multitasking abilities.
- Good interpersonal skills and ability to communicate effectively in English and Malay
- Professional appearance
- Proficient in the use of computers, including Microsoft Office, booking system software, ERP, and contract management systems.
- Strong communication skills: ability to interact productively with supervisors, peers, and subordinates.
- A ‘can do’ attitude in facing challenges and an analytical mind with problem-solving skills.
- Customer service orientation and team player.

**Education**:



  • Kuala Lumpur, Malaysia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The role of the Administrative Officer is to provide administrative support for the Bilateral Diplomacy team in the British High Commission Kuala Lumpur, and to assist in the management of the team’s budgets. The Administrative Officer will also play a central role in planning and...


  • Kuala Lumpur, Malaysia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 Main purpose of job: The jobholder will be responsible for the High Commission’s IT Microsoft Windows OS and Office 2016 networks, standalone IT systems (predominantly Windows), VOIP telephones, and other communications systems; liaising with the UK Helpdesk and others as and when appropriate. The jobholder...


  • Kuala Lumpur, Malaysia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: To work with the Head of Corporate Services / Corporate Services Manager (CSM) to manage British High Commission’s (BHC) budgets and bank accounts in line with FCDO guidance to ensure audit compliance and good financial management, including cash profiling and monitoring. Part of the...


  • Kuala Lumpur, Malaysia Lesaffre Full time

    **Company Description** Lesaffre’s presence in Asia Pacific has been established for decades. With Asia Pacific regional headquarter based in Singapore, we aim to serve our customers in this region with better engagement and service. Proximity to our customers is one of our core missions. This ensures Lesaffre is able to work with local bakers to create...


  • Kuala Lumpur, Malaysia LESAFFRE GROUP Full time

    Domaine d'activité- Ventes- Catégorie- Baking- Localisation- Kuala Lumpur, Malaysia- Type de contrat- Permanent ContractDescription de l'offre This Commercial Assistant cum Office Manager will report to the Commercial Director, APAC. The part you will play - Commercial Support: - Assist the Commercial Director with various tasks, including scheduling...


  • Kuala Lumpur, Malaysia Institut Jantung Negara Full time

    **position**: **FRONT OFFICE ASSISTANT**: - PATIENT SERVICES DEPARTMENT _ **Responsibilities - Responsible for general duties in front office registration counters. - Assist Front Office staff to update and manage clinic’s maintenance. - Assist other units in the department for any general duties as assigned. - Handle incoming calls or inquiries from...


  • Kuala Lumpur, Malaysia Marriott International, Inc Full time

    **Job Number** 24056516 **Job Category** Rooms & Guest Services Operations **Location** Le Méridien Kuala Lumpur, 2 Jalan Stesen Sentral, Kuala Lumpur, Wilayah Persekutuan, Malaysia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists the Front Office Manager in...


  • Kuala Lumpur, Malaysia MUFG Investor Services Full time

    Company Description **About MUFG Investor Services**: Experience something Brilliantly Different with a career at MUFG Investor Services. Who are we? In a nutshell, MUFG Investor Services is part of the Mitsubishi UFJ Financial Group, and we partner with over 480 loyal global investment firms to provide them with administration, asset services, banking and...


  • Kuala Lumpur, Malaysia MUFG Investor Services Full time

    **Requirement** Due to demand for our services we are seeking an Associate, Middle Office Operations, Single Manager Operations to work in our Singapore office. You will be part of an internal team working to deliver industry leading solutions to our clients. This role reports to the Associate Director, Middle Office Operations, Single Manager...


  • Kuala Lumpur, Malaysia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 Main purpose of job: To provide support to the Project Manager for the planning, organisation and coordination of the King’s Birthday Party which is our annual flagship event. **Roles and responsibilities / what will the jobholder be expected to achieve?**: - Collate guestlist from different sections and...

  • Assistant Front Office Manager

    Found in: beBee S MY - 2 weeks ago


    Kuala Lumpur, Malaysia Marriott International Full time

    Job Number 24070313Job Category Rooms & Guest Services OperationsLocation Courtyard by Marriott Kuala Lumpur South, 137, Jalan Puchong, Kuala Lumpur, Malaysia, Malaysia VIEW ON MAP Schedule Full-TimeLocated Remotely? NRelocation? NPosition Type ManagementJOB SUMMARYAssists the Front Office Manager in administering front office functions and supervising staff...

  • Assistant Front Office Manager

    Found in: beBee jobs MY - 2 weeks ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Marriott International Full time

    Job Number Job Category Rooms & Guest Services OperationsLocation Courtyard by Marriott Kuala Lumpur South, 137, Jalan Puchong, Kuala Lumpur, Malaysia, Malaysia VIEW ON MAP Schedule Full-TimeLocated Remotely? NRelocation? NPosition Type ManagementJOB SUMMARYAssists the Front Office Manager in administering front office functions and supervising staff on a...

  • Office Services Assistant

    Found in: Talent MY C2 - 1 week ago


    Kuala Lumpur, Malaysia QNX Software Systems Full time

    Worker Sub-Type:Regular Job Description: Location: Kuala Lumpur, MalaysiaPosition SummaryAs the Office Services Assistant / Receptionist for BlackBerry Malaysia office, you will work closely with the Facilities Team, and will be the first point of contact, both by phone and in person, for all clients, customers and partners. In this position you will...

  • Admin Assistant

    4 days ago


    Kuala Lumpur, Malaysia Mahacom Office Supplies Full time

    Data Entry, Daily admin Operation, follow up call We are Office Supplies Company mainly supply toner Ink Cartridge, Stationery & Office equipment to government and corporate company. Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5


  • Kuala Lumpur, Malaysia UTM Holdings Sdn Bhd Full time

    The role of a Front Office Assistant typically encompasses a variety of administrative and customer service tasks aimed at ensuring smooth operations and providing excellent service to clients or guests. Here are some common responsibilities: - **Greeting and Assisting Visitors**: Welcoming guests, clients, or customers as they arrive, and providing them...

  • Admin Assistant

    6 days ago


    Kuala Lumpur, Malaysia INFLUX SERVICES SDN BHD Full time

    Administrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly. Influx Services is a performance...


  • Kuala Lumpur, Malaysia Meliá Kuala Lumpur Full time

    As Front Office Assistant, you will assist in daily Front Office operations and work with customers and Guests as part of a project used to demonstrate your abilities to work in the hotel management sector. A Front Office Assistant is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest...

  • Assistant Manager

    2 days ago


    Kuala Lumpur, Malaysia Acclime Corporate Services Sdn Bhd Full time

    **Position: Senior Executive, Corporate Secretarial** **Requirements**: - CGI (ICSA) qualification. - Minimum 3 years of relevant and related corporate secretarial experience. - Good client servicing skills and strong problem-solving skills. - Good command of both spoken and written English. - Positive work attitude with strong initiatives and a team...

  • Logistic Officer

    3 days ago


    Kuala Lipis, Malaysia SELINSING GOLD MINE MANAGER SDN BHD Full time

    Supply chain assistants work closely together with managers in the operations processes, namely purchasing, manufacturing, and distribution processes. They help with administrative and pragmatic follow up of actions such as invoicing, drafting and preparation of contracts and purchasing orders, reconciliation of inventory against documents, and communication...


  • Kuala Lumpur, Malaysia Hearlife Centre Sdn Bhd Full time

    **Job Summary** **About Us**: HearLIFE is the biggest One-Stop Hearing Care Group in South East Asia with regional offices located at Malaysia, Singapore, Indonesia, Thailand, Vietnam, Myanmar and South Korea. HearLIFE Malaysia currently headquartered in Kuala Lumpur and operates from six (6) outlets throughout Malaysia. HearLIFE Hearing Care Centre offers...