Secretary

2 weeks ago

Kuala Lumpur, Malaysia Malaysian Philharmonic Orchestra Full time

Department: Chief Executive Officer’s Office

Location: Level 2, Tower 2, PETRONAS Twin Towers, Kuala Lumpur City Center

**Requirements**:

- Diploma in office management, secretarial and admin or any relevant fields and/or minimum 3 years of relevant working experience
- Possess good planning, organizing, communication, interpersonal skill

Job Purpose:
Provide administrative and secretarial services to Chief Executive Officer’s Office in a timely, efficient, and cost-effective manner to support business and operational objectives and plans and in compliance with the approved policies and procedures.

Key Accountabilities:
1. Secretarial Assistance
- Provide secretarial assistance in a timely manner through:_
- Managing business meetings and calls
- Performing online scheduling for time and daily management
- Determining and prioritizing appointment schedule based on level of importance and urgency to the business
- Correspondences with internal and external stakeholders and addresses queries or problems appropriately.
- Preparing business meeting documents including (but not limited to) meeting agenda, presentation materials, minutes of meetings (MOM) as well as arrangement of meeting logistics
- Disseminating and explaining the latest departmental updates to staff and clients

2. Office IT and Virtual Collaboration
- Manage IT related matters by:_
- Planning and coordinating IT equipment requirements, coordinating issues and liaising with the IT helpdesk for assistance to ensure the smooth running of department activities
- Act as departmental focal in sharing updates or information and resolving issues for virtual collaboration tools such as Microsoft Teams
- Planning and managing staff registration and access to relevant platforms (e.g., SAP, Process Director, Common Directory etc.)

3. Office Management
- Manage and monitor the administration of staff related matters by:_
- Managing and administering staffs’ training plan and budget, staffs’ leave administration
- Managing logistic requirements for the department i.e.: meetings, events and travel
- Plan and manage travel requirements for Chief Executive Officer i.e., accommodation, transportation, travel documentation, flight schedules etc.
- Preparing Chief Executive Officer’s claims
- Verifying staffs' claims and overtime in compliance with the approved policies and procedures

4. Information and Knowledge Management
- Manage the information and documentation system by:_
- Tracking and obtaining up-to-date information as well as disseminating and explaining information to rightful parties timely
- Preparing memo or circular documents for superior's clearance
- Recording and storing departmental information and documents as per approved company’s policies and guidelines while maintaining the confidentiality of the data
- Maintaining hardcopy, paper. electronic filing systems and archives and keep documents up to date
- Creating and maintaining reference documents for filing system to facilitate document retrieval
- Sourcing and retrieving elevant documents and information timely as and when required (e.g., for audit purposes) and ensuring that the record management systems is in compliance with existing company’s documents control and records management procedure
- Maintaining customer confidence and protecting operations by keeping information confidential
- Securing information by completing database backups

5. Department Engagement and Activities
- Manage and coordinate the implementation of engagements and activities including the planning of the company's social and employee's engagement, groupwide training, upskilling sessions etc.

6. Other Duties as Assigned by the CEO
- Plan and execute all other duties as assigned by the CEO

Generic Accountabilities:
1. Networking and Relationship Building
- Foster and sustain effective working relationships and rapport with the government authorities, business and management institutions, national and key industry players and service providers in order to keep abreast with the latest development in the relevant markets and capitalize on insider status and strategic alliances to capture opportunities for new business ventures and enhance public confidence in the company business solutions, products and services.

2. Good Governance
- Enforce the implementation of applicable procedures and guidelines and affect the compliance to statutory and legislative requirements in order to ensure conformance to the established Limits of Authority (LOA), policies and government regulations to safeguard company and shareholders’ interest, image and reputation.

3. Mindset, Behavior & Culture
- Develop and implement distinctive mindset, behaviour and culture within the working team to achieve high work performance by adopting and implementing value interventions, tools and methodologies to promote and instil high sense of commitment, ownership, integrity and loyalty that will contribute to operational e

  • Secretarial Assitant

    2 weeks ago

    Kuala Lumpur, Malaysia I SECRETARY SERVICES SDN BHD Full time

    **Job scope**: - Responsible for the incorporation/de-registration, preparation of resolutions, minutes of meetings, and other corporate secretarial documents - Familiar with MBRS and submission of Annual Returns (AR) - Filing of corporate secretarial documents via MYCOID, estamp and others relevant - Maintain and update all statutory records and register...

  • Secretarial Support Professional

    8 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia EC SECRETARY SDN. BHD. Full time

    Job DescriptionWe are looking for a highly skilled Secretarial Support Professional to join our team at EC SECRETARY SDN. BHD.. As a key member of the team, you will be responsible for handling corporate secretarial work, incorporating companies, and maintaining statutory records. You will also assist in the preparation of directors' and shareholders'...

  • Secretarial Assitant

    2 weeks ago

    Kuala Lumpur, Malaysia I SECRETARY SERVICES SDN BHD Full time

    **Job scope**: - Assist Company Secretary in all aspects of corporate secretarial work - To ensure compliance with the SSM, companies act, guidelines & requirements - To update and maintain statutory records **Requirements**: - LCCI /DIPLOMA / pursuing ICSA course - Good interpersonal and communications skills - Language : English & Mandarin - SENIOR...

  • Company Secretary Assistant

    1 week ago

    Kuala Lumpur, Malaysia One Secretary Sdn Bhd Full time

    **Job requirements**: - Speak and Write well in English and Malay, mandarin is an additional benefit - able to meet and greet clients (brave/public speaking skill) - fast learner - well verse in understanding and using MS Excel, Word, Powerpoint, Google Sheet, Google Word, Google Form. - can work under pressure/multitask - have diploma/degree in business...

  • Company Secretary Assistant

    2 weeks ago

    Kuala Lumpur, Malaysia EC SECRETARY SDN BHD Full time

    **Responsibilities**: To handle corporate secretarial work and Incorporation of company Able to communicate with potential customer Maintained corporate record in ready software. Maintained of statutory records under the Companies Act. 2016 Preparation of the directors and shareholders' resolutions, AGM & EGM minutes and etc Filing of...

  • Administrative Management Executive

    8 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia EC SECRETARY SDN. BHD. Full time

    Company OverviewEC SECRETARY SDN. BHD. is a leading provider of corporate secretarial services, dedicated to providing high-quality support to businesses in Malaysia. We are committed to delivering exceptional service, ensuring timely completion of tasks, and maintaining confidentiality. We are currently seeking a talented Administrative Management Executive...

  • Corporate Services Officer

    8 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia EC SECRETARY SDN. BHD. Full time

    About the RoleAs a Corporate Services Officer at EC SECRETARY SDN. BHD., you will play a crucial role in supporting the smooth operation of the company. Your duties will include assisting in the incorporation of companies, handling corporate secretarial work, and maintaining statutory records. You will also be responsible for preparing directors' and...

  • Corporate Secretary

    3 weeks ago

    Kuala Lumpur, Malaysia TAZ Corporate Holding Sdn Bhd Full time

    Job Responsibilities: - To support the Company Secretary in a wide range of company secretary functions and related statutory requirements - Responsible for the preparation of resolutions, minutes of meetings and other corporate secretarial documents - Proficient in using MYCOID system amongst others for incorporation of companies, allotment of shares,...

  • Corporate Secretary

    2 weeks ago

    Kuala Lumpur, Malaysia TAZ Corporate Holding Sdn Bhd Full time

    Job Responsibilities: - To support the Company Secretary in a wide range of company secretary functions and related statutory requirements - Responsible for the preparation of resolutions, minutes of meetings and other corporate secretarial documents - Proficient in using MYCOID system amongst others for incorporation of companies, allotment of shares,...

  • Secretary

    2 weeks ago

    Kuala Lumpur, Malaysia Berjaya Corporation Berhad Full time

    In charge of handling all secretarial and administrative duties. - To provide high-level administrative support and assistance to the Director. - To manage and schedule appointments, coordinate travelling arrangements, itineraries and accommodation requirements. - Liaise with external parties and interact professionally with all levels of management and...

  • Icsa Secretarial Executive

    2 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: ICSA Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is a Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate secretarial/ICSA graduate to assume the role of Secretarial Executive. **The...

  • Secretary

    1 week ago

    Kuala Lumpur, Malaysia Berjaya Corporation Berhad Full time

    In charge of handling all secretarial and administrative duties. - To provide high-level administrative support and assistance to the Director. - To manage and schedule appointments, coordinate travelling arrangements, itineraries and accommodation requirements. - Liaise with external parties and interact professionally with all levels of management and...

  • Business Operations Assistant

    8 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia EC SECRETARY SDN. BHD. Full time

    Job SummaryWe are seeking a highly motivated and organized Business Operations Assistant to join our team at EC SECRETARY SDN. BHD.. The ideal candidate will possess strong communication skills, attention to detail, and the ability to work independently with minimal supervision.The primary responsibilities of this role include handling corporate secretarial...

  • Secretary

    1 week ago

    Kuala Lumpur, Malaysia MSP Hitect Sdn Bhd Full time

    Job: Secretary to CEO performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.Ensuring meetings are effectively organised and minuted....

  • Company Secretary

    7 days ago

    Kuala Lumpur, Malaysia JP Caliber Full time

    **JOB TITLE: SECRETRIAL EXECUTIVE** **1. SECRETARIAL PRACTICE**: - **To assist with the preparation of company incorporation documents via MyCoID.**: - **To prepare and submit company secretarial forms via MyCoID and assist with preparation of resolutions.**: - **To attend to clients’ requests for copies of secretarial forms and resolutions.**: - **To...

  • Secretarial Assistant

    2 weeks ago

    Kuala Lumpur, Malaysia Corsecs Sdn Bhd Full time

    **Responsibilities**: - to carry out all aspects of company secretarial functions for clients corporations - to render advice to directors on the provisions of the Companies Act and other related laws and regulations - to correspond with clients, Suruhanjaya Syarikat Malaysia and other relevant authorities in connection with company secretarial...

  • Secretary

    1 week ago

    Kuala Lumpur, Malaysia Elabram Systems Sdn Bhd Full time

    Goal Achievements: 1. Responsible and provide comprehensive administrative and secretarial support to General Manager. 2. Maintaining GM's agenda and assisting in planning appointments, meetings, conferences, et cetera. 3. Compose and prepare correspondence and presentations, compile documents for meetings. 4. Liaises with other employees in other...

  • Secretarial Director

    8 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia OCIM SDN BHD Full time

    About the Role:OCIM SDN BHD is looking for an experienced Secretarial Director to oversee our secretarial function. The successful candidate will have excellent organizational and project management skills, with a strong attention to detail.Responsibilities:Oversee the preparation and submission of statutory documents to relevant authorities.Coordinate the...

  • Secretary

    2 weeks ago

    Kuala Lumpur, Malaysia ZIKAY GROUP BERHAD Full time

    Job Descriptions: - To attend internal and external meetings with Managing Director, take minutes and establish proper follow-up on duties/activities decided in the meeting. - To establish professional customers relationship. - To provide good customer service through understanding, meeting and exceeding customer’s expectation. - To attend all private...

  • Secretary

    2 weeks ago

    Kuala Lumpur, Malaysia Goon International College Full time

    Work closely with other team members to assure the Chairman's preparation for meetings, presentations or other engagements. - Administrative and functional activities include but are not limited to: Ø Taking phone calls; Ø maintaining personal and business files Ø corporate record keeping for multiple entities Ø note taking & creating documentation Ø...