Company Secretary

2 weeks ago

Kuala Lumpur, Malaysia RF Staffing and Outsourcing Solutions Sdn. Bhd. Full time

**Operations/Functional Responsibilities**:
To attend meetings independently whenever required to do so even on the rest day and public holidays and/or out of town.
- To ensure strict adherence to internal policies / SOPs by team members.
- To identify and highlight potential risks to Senior Managers and Directors and recommend / take appropriate actions when necessary.
- To ensure timely billing (including the capture of all OPEs incurred) and collections.
- To ensure best practice of corporate governance and compliance with statutory/regulatory requirements.
- To ensure that all clients’ documents/records are properly always filed in the statutory records and to perform proper housekeeping of clients’ records.
- To participate in recruitment interviews /exercise.
- To conduct trainings or facilitate trainings as and when required/requested.
- To meet potential clients and prepare proposals and quotations for new clients/prospects.
- Providing timely dissemination of information / messages from Senior Management to team members.
- To assist/support Senior Manager and Directors in their absence.
- To ensure acknowledge receipt of client’s request /queries/correspondences within 24 hours and answer not later than 2 working days.
- Any other tasks as and when assigned by Management.

**P&L Responsibilities**:

- Provide guidance, leadership, and supervision to team members.
- Communicating the criteria and KPIs of the respective positions to team members.
- Managing and measuring performance of team member.
- Guiding and developing team members in attaining professional competence.
- Effective utilization of team resources.
- Training & development of team members, identifying relevant trainings inclusive counselling of team members.

**People Management**:

- Consultation with CEO, Directors, and Fellows Managers.
- Coordination & Communication with other Divisions.
- Assist Directors in the implementation of strategies and policies of the CS Division.
- Providing timely feedback and conveying staffs concerns/ requests to Senior Managers and Directors and possible solutions.
- Clients Relationship:

- Business development - securing new clients and seeking business opportunities.
- Managing Client Relationships - maintaining good rapport with clients.
- Ability to achieve Client Satisfaction & Retention
- Assisting in Cross Selling Other Tricor Services
- Providing deliverables to clients according to the scope of services.
- Providing technical advisories, solutions and anticipate client’s needs.

**REQUIREMENT**:

- **Must be at least an ACIS or possess equivalent qualification.**:

- **Must have at least 6 year’s relevant working experience.**:

- Must have supervisory experience or have managed a team/group with at least 5 - 8 staff members.
- Familiar with Companies Acts, Bursa Malaysia Listing Requirements, CS Guidelines and other related laws and regulations.
- Study background in Corporate Administration
- **MAICSA member**:

- **Mandarin speaker would be an added advantage.**:

- Experienced in handling public listed companies
- Must possess good communications skills with good command of both spoken and written English, able to work independently with leadership qualities/skills as well as a good team player.
- Strong analytical and problem-solving skills.
- Familiar with Companies Acts, Bursa Malaysia Listing Requirements, CS Guidelines and other related laws and regulations.
- Good sense of urgency and able to work under pressure.
- Able to identify and demonstrate clear comprehension of customers and organizational needs.
- Punctuality
- Have a high sense of responsibility, accountability and does not allow personal or organizational issues interfere with fulfillment of customer’s needs.
- Committed and result driven.

**Others**:

- Able to seek opportunities to bill.
- Ensuring fees quoted are guided by the adopted fee guide and / able to recover time costs.
- Any other tasks as and when assigned by Management.

**Salary**: RM6,500.00 - RM9,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Maternity leave

**Education**:

- Bachelor's (preferred)

**Experience**:

- Secretary: 6 years (required)

**Language**:

- English (required)
- Mandarin (required)
- Bahasa (preferred)

Ability to Relocate:

- Kuala Lumpur: Relocate before starting work (required)

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