Human Resource Admin and Office Maintainer

2 months ago

Puchong, Malaysia OZB Group (M) Sdn Bhd Full time

**Responsibilities**:
**Recruitment & Onboarding**
- Assist on recruitment cycle (from receiving hiring requests, managing multiple job portals, proactive sourcing, CV & phone screening, shortlisting, scheduling interviews for hiring managers, sending offers, offer negotiation, reference check up till onboarding).
- Assist with campus recruitment for interns and fresh graduate intake.
- Build a strong pipeline of ready resources for future hires.
- Provide continuous support on employee experience throughout the onboarding process.
- Refer to past resumes to see if it suits any of our current opening roles.
- Request Operation team and assist for employees work desk tools.
- Work closely with the Operation and Human Resource team.
- Conduct orientation for new hires.

**Leave & Attendance Management**
- Create attendance every fortnight for assigned BU HOD.
- Record, maintain, and monitor leave and attendance on a fortnight basis.
- Identify and highlight employees with attendance and/or leave issues.

**Performance Management**
- Take charge of respective BU assessment monthly and end of the year of the Company’s financial year.
- Sit and work on the year-end bonus and increment with the Management.
- Support BU for staff’s performance during probation including initiating confirmation till confirmation letter generation.
- Work along with HR Manager and BU for underperformance cases.

**Retention & Off-boarding**
- Attend to any staff issues i.e attendance and punctuality.
- Demonstrating high proficiency in HR processes, policies, and standard operating procedures.
- Coordinating with BU for IT team and Operations team for smooth exit.

**Employee Engagement & Employer Branding**
- Drives employee engagement initiatives and internal communications across MY offices, working with various stakeholders to execute company activities within agreed budget and timeline. Ensure all the spending is within our budget.
- Administer the employee engagement, preparing HR proposals for HR Manager and Senior Management Team.
- Ensure all office supplies are sufficient for each office in Malaysia.
- Lead internal communications and ensuring all communications from HR are of high quality, accurate and appropriate.
- Processing internal arrangements such as travel, and team-building events.
- Manage agendas/travel arrangements/appointments etc. for the upper management.

**Ad-hoc/ Admin Tasks**
- Assist the HR Clerical team.
- Implement improvement plans.
- Assist in solving issues when concerns arise from HOD and/ or staff.
- Assist on IT equipment/ hardware issue by staff.
- Assist on all additional requests or ad-hoc of attendance/ hires/ research required/ inquiry from HOD and/ or current/ ex staffs.
- Schedule meetings/ discussions as requested by HOD.
- Assist on any ad-hoc requests by HOD or HR Clerical team.
- Oversee the maintenance of office facilities, and equipment.
- Complete all administrative processes and procedures in adherence to company standards and policy.
- Provide guidance on employee behavior and launch investigations.
- Assist on new joiners physical filing.
- Assist on any issue that occurs in the office. E.g., lights repair, plumber contact, etc.
- Perform other relevant duties when needed.

**Requirements**:

- Preferably posses a Diploma/Bachelor Degree in Human Resource/Business Administration or equivalent.
- Preferably have working experience in HR or a client services role.
- Have ability to handle sensitive situations and maintain a high level of confidentiality.
- Highly adaptable to change and able to keep up with the fast-paced environment.
- Ability to work independently with mínimal supervision.
- Posses own transportation is a must.

**Salary**: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Flexible schedule
- Maternity leave
- Opportunities for promotion
- Professional development
- Work from home

Schedule:

- Day shift

Application Question(s):

- Are you willing to perform office maintenance tasks (e.g. change light bulb, try to fix simple issues, ensure the place is tidy/clean)?
- Are you willing to learn about basic IT hardware in order to help manage the computer's assets (e.g. laptop and mobile phone specs)?
- Do you have your own transportation?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Human Resources: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- English (required)

**Location**:

- Puchong (preferred)

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