Personal Assistant to Director

3 weeks ago


Puncak Alam, Malaysia CTYMARY RESOURCES SDN BHD Full time

**Job description**

**1. CEO Office Administration**
- Handle and maintaining office system, including data management.
- Answering and screening phone calls, inquiries and requests, from internal and external parties.
- Manage filing documents, paper for briefing session, presentation reports or any other necessary material.
- Set up and prepare meeting room for presentation.
- Finding and ordering stationery for Management office.

**2. Personal Management & CEO Residence**
- Collect residential utility bills, maintenance costs list and payment arrangements.
- Preparing meals, drinks and refreshments.
- Manage and organize the wardrobe and laundry matters.
- Assist in vehicle and maintenance related matters.
- In charge of animal care (cats), including observe, grooming, arrange it's medication, keeping cat condos clean and presentable, refreshing litter, watering and feeding and stocking supplies.

**3. Travel and Events**
- Assisting in travel arrangements / creating detailed itineraries.
- Manage and organize bags, check in and check out during the trip.
- Manage and arrange vehicles for the CEO.
- Manage and arrange the CEO's personal care, therapy, and grooming.
- Manage and arrange clothes and laundry related matters.
- Monitor the diet schedule.
- Manage and prepare meals and snacks.

**4. Social media**
- Updating Siti Mariam Samad's personal FB & Telegram channel on social media including Facebook & IG & TikTok, within the stipulated time determine by CEO.
- Update the video of every show on Siti Mariam Samad's FB within the stipulated time determine by CEO.
- Reply to comments on Siti Mariam Samad's FB.

**5. General**
- Managing the Management’s calendar, including making appointments and prioritizing the most sensitive matters.
- Organizing meetings, including scheduling and sending reminders when necessary.
- To attend to all secretarial, personal administrative and research support duties in a confidential manner.
- Take accurate and comprehensive notes at meetings.
- Handle and organize corporate events such as Company Annual Dinner, Company Trips and etc. when necessary.
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
- Willingness to show leadership and offer guidance.
- Performing minor accounting duties.
- Skilled in writing clear, concise, and grammatically correct copy.
- Provides ideas to the director for problem-solving.
- Ensure uninterrupted business operation.
- Willing to work extra time.
- To follow up the project pending items on behalf of Managing Director and report to Managing Director from time to time.
- To undertake special assignments and related duties as and when required by the MD/ CEO/ COO.
- To provide full PA support to MD/ CEO/ COO on daily basis and be contactable during non-office hours for urgent tasks.
- Be available for ad-hoc tasks assign by the Management.

**Skills Required**:

- Good written and verbal communication in Bahasa Melayu and English.
- Computer Literacy, MS Word, Excel, Power Point and etc.
- Possess valid driving license with own transport and willing to travel.
- Discretion and trustworthiness to handle confidential information.
- Honest in handling cash and any related matters.
- Independent, mature, resourceful, able to work under tight schedule and fast pace environment.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Willing to work on irregular working hours when necessary.
- Deals effectively with a variety of personalities and situations tactfully and professionally.
- Proven experience of collaborating with cross-function departments.
- Time management capability.
- Responsible and willing to learn and sophisticated interpersonal skills.
- Ability to execute according to company's principles and strong organizational skills.
- Able to multi-task, demonstrate teamwork, have a sense of urgency and a positive attitude.
- Ability to meet deadlines.
- Motivated, takes initiative, pro-active and able to work under pressure.

**Salary**: RM2,000.00 - RM2,500.00 per month

Ability to commute/relocate:

- Puncak Alam: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- personal assistant: 1 year (preferred)


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