General Administrative Executive
5 months ago
This position will be appointed under subsidiary of PEKEMA which is **CENTRAL AUTO DISTRIBUTORS BHD.**
**Job Descriptions**:
1. Office Management:
- Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
- Coordinate with vendors and service providers for office maintenance and repairs.
- Ensure a clean, safe, and conducive working environment for employees.
2. Administrative Support:
- Provide administrative support to various departments, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare and distribute internal communications, memos, and reports as needed.
- Assist in the organization and execution of company events, meetings, and conferences.
3. Document Management:
- Maintain and organize physical and digital filing systems for easy retrieval of documents.
- Manage documentation processes such as filing, scanning, copying, and archiving.
- Ensure compliance with document retention policies and procedures.
4. Travel Coordination:
- Arrange travel accommodations and itineraries for employees, including flights, accommodations, and transportation.
- Process travel expenses and reimbursements in accordance with company policies.
5. Communication Liaison:
- Serve as a point of contact for internal and external inquiries, redirecting communications as appropriate.
- Collaborate with team members to facilitate effective communication and information sharing within the organization.
6. Administrative Projects:
- Assist in special projects and initiatives as assigned by management.
- Conduct research, compile data, and prepare presentations or reports as needed.
Qualifications:
- Bachelor's degree in business administration, management, or related field preferred.
- Proven experience in administrative roles, with a strong understanding of office management practices and procedures.
- Ability to speak third language i.e Mandarin is an advantage.
- Excellent communication and interpersonal skills, with the ability to interact professionally with employees at all levels of the organization.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Attention to detail and accuracy in all work tasks.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Adaptability and willingness to take on new challenges and responsibilities as needed.
**Job Types**: Full-time, Contract
**Benefits**:
- Additional leave
- Free parking
- Health insurance
- Maternity leave
Schedule:
- Monday to Friday
**Experience**:
- Administration: 2 years (preferred)
**Language**:
- Mandarin (preferred)
- Bahasa (preferred)
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