Secretary to Director
6 months ago
**職位概述:**
我們正在尋找一位敬業且高效的個人加入我們的團隊,擔任董事秘書。成功的候選人將負責提供全面的行政支援、管理秘書職責並確保辦公室運作順利。
**工作職責:**
**來電管理:**
- 處理來電、篩選並將其轉接給適當的人員。
- 確保對詢問做出及時、專業的答覆。
**秘書職責:**
- 執行秘書任務,例如打字、歸檔和資料輸入。
- 維護一個有組織且有效率的歸檔系統,以便輕鬆檢索文件。
**信函的起草和組織:**
- 起草、編輯和組織各種信件、報告、電子郵件和官方文件。
- 確保溝通的準確性、專業性和及時性。
**預約和會議協調:**
- 管理總監的行事曆、安排約會並協調會議。
- 根據需要準備會議資料和議程。
**P&C及重要文件流程的協調:**
- 促進機密和重要文件在組織內的順利流動。
- 保守機密並謹慎處理敏感資訊。
**為董事嘉賓舉辦午餐會:**
- 為拜訪主任的客人協調和組織午餐會。
- 確保此類活動期間有一個熱情好客的環境。
**理賠管理:**
- 協助管理費用報銷和報銷。
- 維護準確的記錄並確保遵守公司政策。
**行政工作和臨時請求:**
- 支援分配的相同管理任務。
- 處理分配的採購任務和流程。
- 處理上級/總監的臨時請求。
**工作要求:**
- 候選人必須至少擁有商業研究/管理/秘書專業證書、文憑、學士學位或同等學歷。
- 該職位需要至少 3 年相關領域的工作經驗。
- 良好的馬來語、英語和普通話書面和口頭溝通能力。
- 精通 MS Office 套件(Word、Excel、PowerPoint、Outlook)。
- 個性開朗,具有強大的組織和多任務處理能力,能夠謹慎和專業地處理機密資訊。
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