Human Resource and Admin Assistant Manager

4 weeks ago

Petaling Jaya, Malaysia FORTRESS SHARED SERVICES SDN BHD Full time

**Responsibilities**:
**Human Resource Administration**
- To assist Head of Department in day-to-day Human Resource (HR) operational matters, including compensation and benefits management, performance management, employee relations & industrial relations, benefit & welfare, training & development.
- To ensure the HR policies, procedures and practices are compliance with regulatory requirements.
- To ensure efficient implementation of HR policies and procedures and ultimately creating an industrial harmonious working environment.
- Develop and regularly review SOPs and standard practices
- To monitor that all HR related data, records, reports, formats, statement etc are properly prepared, issued, updated, maintained and well managed as per company’s HR policies and procedures and kept private and confidential.
- To check monthly payroll and ensure statutory payments are as per dateline.
- To manage health and wellness program, employees benefit programs, employee recognition and rewards programs.
- To execute and monitor that training programs conducted are within training budget.
- To keep track with the updated human resource related regulations and practices in the market and revise the HR policies, procedures and practices to match the trend with our requirements and to comply with the latest government regulations.
- To oversee and review the Personal Accident and Hospitalization and Surgical insurance plan from time to time. To ensure insurance renewal are up to date.
- To review manpower request and to oversee the recruitment process.
- To ensure the arrangement of domestic and international travel, including flight and hotel accommodation for expatriates.
- To assist in providing guidance to Managers/HOD/PIC on various HR issues such as counselling, disciplinary actions, possible industrial relation issues, grievances dealings, termination and etc.
- To facilitate and administer personnel transaction covering employee transfer, promotion, change of employment status and separation.
- To comply with applicable legal and other requirements.

**General Office Administration**
- Responsible for report preparation, analysis, negotiation and review of tenancy agreement, service contracts etc
- Responsible for overall budget control of both admin and general expenses for the company.
- Managing all forms of required permit and renewal of license, company vehicle insurance & road tax renewal, general insurance renewal, maintenance service contract on office equipment and facilities with related government agencies, local authorities and vendors.
- Responsible for office cleanliness, monitor and control expenditures.
- Arrangement of domestic and international travel, including flight and hotel accommodation for expatriates.
- To undertake other task and responsibilities assigned by the superior or management.

**Requirements**:

- Degree/Diploma in Human Resources / Business Administration or equivalent qualification.
- Attentive to details, understanding priorities, strong sense of commitment, able to meet deadlines and the ability to handle multiple challenging tasks and demands.
- Able to handle HR and Admin functions in all aspects of HR managements and development.
- Excellent interpersonal and communication skills.
- Leadership quality with organizational and planning skills.
- Computer literate, familiar with MS Office payroll software.
- Familiar with Labour Law and statutory requirements of relevant authorities.
- Knowledge in legal and other requirements, and good environmental, safety and health practices.

**Job Type**: Permanent

**Salary**: RM6,000.00 - RM7,500.00 per month

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Petaling Jaya: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- full spectrum of Human Resource: 8 years (required)

**Language**:

- English (required)

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