Manager / Assistant Manager, Human Resource &

7 months ago


Kuala Lumpur, Malaysia PM Securities Sdn. Bhd Full time

JOB RESPONSIBILITIES

**Human Resource**
- To formulate the company’s Human Resource Policies and Procedures in line with corporate objectives and Bursa Malaysia rules and regulations
- To administer performance evaluation, provide consultation to managers on matters concerning performance appraisal and preparation of letters of increment and promotions;
- To ensure the safe custody and effective retrieval of all personnel documents, records, and files retained within the company;
- To handle Industrial Relations issues such as disciplinary matters relating to warning letters and domestic inquiry as and when required;
- Computation of monthly payroll and overtime including ensuring timely preparation and submission of contributions to the EPF, Socso and Inland Revenue authorities;
- Preparation Annual Income Returns for staff;
- Ensuring employees leave records are maintained accurately and up to date;
- Updating of HR-related CPF forms for submission to Bursa Malaysia.
- To ensure that the list of additional and resigned staff for GPA and Hospital & Surgical Insurance is updated and staff insurance claims have been processed by Insurance Broker;
- To ensure that the HR Management System (HR2000 - IPayroll) is updated and accessible to all staff with no issue.
- To check and review staff attendance for Principal Office and Branches.
- To check and verified staff entitlement according to company policy for expenses claim; e.g.: mileage, travel, petrol and phone claims, medical claim, monthly meal allowance and overtime claim and training nominations
- To attend to staff problems and queries on all personnel matters.

**Administration**
- To supervise the daily duties of administrative staff;
- To checked and to review the quotations and the proposals prepared by the Administrative Executive for purchase and procurement of fixed assets, work order and stationery items (exclude PCs, printers, scanners & its accessories);
- To supervise the Administrative Executive to handle company insurance (inclusive of Pan Malaysia Equities Sdn Bhd) pertaining to submission, renewal, and claims as follows:

- General Insurance (All Risks, Public Liability, Money-in-Transit, Fidelity Guarantee & Fire) and Comprehensive Crime and Professional Indemnity (BMSB)
- To checked and verify invoices for payment e.g. office rental, utilities, etc.;
- Tenancy Agreement (Principal Office & Branches) - To review the new tenancy agreement, to prepare Board Resolution (new tenancy and renewal), to monitor and renew the Tenancy Agreements before the expiry date and to handle custodian for all Tenancy Agreements
- To attend to all queries/complaints from staff and remisiers pertaining to office administrative matters and office maintenance;
**Others**
- To prepare monthly management report to be submitted to Head of Operations.
- To ensure that the department runs smoothly

Qualification
- Minimum of 5 years of HR related experience
- Approachable and able to exercise discretion in handling confidential matters.
- Problem-solving skills, including being able to identify issues and resolve programs in a timely manner

**Salary**: RM4,500.00 - RM7,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Human Resources: 5 years (preferred)
- Human Resources Management: 3 years (preferred)
- Payroll: 5 years (preferred)
- HR generalist: 5 years (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)



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