Admin Assistant

4 weeks ago


Bandar Sunway, Malaysia Rotary Mechanical and Construction Full time

Safety
- Ensure Workplace in Safe and Healthy Environment.
- Safe and efficient receiving,storage,issuing of goods.
- Ensure No Slips, Trips and Falls environment
- Use correct lifting postures and techniques to prevent injuries

**Responsibilities**:

- To have and maintain good daily attendance and punctuality.
- To update team member at least 2 working days in advance before going for leave, in order to minimize downtime

Daily Task
- Daily Update of Project Progress (TO-DO-LIST) to immediate superior.
- Weekly report progress

Main Task
- Process and Prepare Purchase Order (System/ Manual)
- Follow the order process requirements
- Prepare MTO before conducting Kick Off Meeting
- Follow up on customer's orders and after sales service ( customer services form )
- Managed customers feedbacks
- Delivery tracking and coordinating with deliveryman on deliveries
- Prepare of shipping documentation and certificate upon client's requirement.
- Coordinate on payment of delivery
- Support sales persons on general adminstrative and customer service
- Assist sales team in preparing Sales Quotation
- Tele-inquiry handling, follow-up Sales Quotation with locals & overseas customers
- Assist sales team to follow-up sales correspondence from client
- Answer incoming call within 3 rings
- Follow up on Sales Drawing Approval
- Initiate the Kick Off Meeting to the Logistic Department
- Follow up on completion of production work
- Process all confirm sales order for Sales personnel
- Assist in the prepartion of presentation and product catalogue for clients
for Sales Manager and Executive
- Source ground for customers and internal departments
- Do transfer of Stock
- Do Goods receiving
- Process and Coordinate Sales order, Delivery Order and Invoicing
- Assist to issue Manual Delivery Order and Invoice
- Assist to issue system Supplier Purchase Order
- Prepare project costing
- Not authorize to sign any company documents during probation period
- Other Ad-Hoc duties assigned from time to time

**Job Type**: Permanent

**Salary**: RM2,000.00 - RM2,500.00 per month

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bandar Sunway: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Are you able to join immediately ?
- how long is the notice period ?
- willing to travel bandar sunway ?

**Education**:

- STM/STPM (preferred)

**Experience**:

- sales coordinator: 1 year (preferred)
- Sales admin: 2 years (preferred)
- admin: 2 years (preferred)
- coordinator: 2 years (preferred)



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