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Receptionist Office Admin
3 weeks ago
Position: Receptionist cum Office Administrator
Salary Offer: RM 2,600
Office based: Menara 1 Sentrum, Kuala Lumpur
12 months contract
Reception Duties
- Answer and transfer incoming calls
- Manage courier services
- Distributes all the letters letter box LG
- Attend to visitors. Ensure all visitors are registered. Ensure hosts are notified of visitor’s arrival
- Access cards management to Office
- Be a good host to visitors and guests - food & drinks arrangement.
- Generates the Guest Wi-Fi password for their guests.
- Update contact list regularly
Office Facility Support
- Manage Facilities of office: aircond, work permit in office, toilets, cleanliness, office plants, pest control, coffee machine, lighting, fire extinguisher etc.
- Manage pantry and stationeries supplies.
- Work with building management, contractors in maintenance of office facilities
- Support implementation of internal occupational health & safety initiatives
- Source for quotations and seek stakeholders’ approval on minor office facilities improvement
- Ensure cleanliness and tidiness of office area (within office and around office area)
- Report malfunction facilities to building management or seek repair or maintenances from relevant vendor
Admin Support:
- Weekly Lunch Ordering for office and for meetings
- Business Cards, Festive Greeting cards ordering
- Hotel and Taxi booking for guests
- Help P&O with new hires on-boarding preparation
- Support in major festive celebrations in office
- Supervise cleaning ladies
Finance Support:
- Help finance with ICE and PO Scanning, invoices and PO creation
- Follow up on payment to relevant vendors on office supplies
Quality Support:
- Screen of mails in common mailbox and direct to relevant stakeholders daily
Others:
- Support ad-hoc requests
- Compliance with company principles and internal legal laws and to defend company interests. Nevertheless as a requirement of the business ethics; to defend the confidentiality of company’s as well as the patients’ secrets, business plans, ideas and strategies against third parties
**Requirement**:
- Minimum 3 years of experience in clerical and office administration work
- Fluent in written and spoken English
- Takes initiatives and willing to learn
- Have good ability to multi-task, proactive in identifying solutions to problems, work independently and communicate well with stakeholders
**Job Types**: Full-time, Contract
Contract length: 12 months
**Salary**: Up to RM2,600.00 per month
**Benefits**:
- Health insurance
Schedule:
- Day shift
Application Question(s):
- Can start immediately?
**Education**:
- Diploma/Advanced Diploma (preferred)
**Experience**:
- Receptionist: 3 years (preferred)
**Language**:
- English (preferred)
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