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Human Resources Specialist

7 months ago

Kuala Lumpur, Malaysia Kofax Full time

**Payroll Processing**
- Main contact for outsourced payroll provider and internal point of contact for employees on payroll-related queries.
- Collate and compile payroll details and communicate monthly data to the payroll provider.
- Ensures accurate calculation of salary, unpaid leave, tax withholdings, and company deductions.
- Reconcile payroll output from the payroll provider for accuracy by reviewing the payroll results and net pay and advising the provider of any errors/inaccuracies and corrections.
- Responsible for archiving and keeping up-to-date payroll records and reconciliation reports after each Payroll run.
- Ensuring pay details compliance with local legislation, internal controls & guidelines
- Prepare statistical reports on employee pay, commissions, allowances, etc.

**Statutory Contribution Processing**
- Liaise with outsourced payroll provider regarding the statutory contribution (EPF, PCB, SOCSO, EIS, HRDF).
- Coordinate with government agencies KWSP, LHDN, PERKESO, HRDC, or others as required for statutory-related matters.

**Leave Monitoring**
- Responsible for monitoring and recording employee's leave records.
- Compile monthly leave balances and report to finance at the end of every month.
- Ensure accurate reporting of unpaid leave to outsource payroll provider for payroll deductions.
- Monitor receipt of medical certificates for sick leave and record keeping.

**HR Administration**
- Responsible for administrating the insurance schemes (e.g., medical insurance) by working with local vendors to secure the best rates and packages for staff. Complete sign-in for new hires and termination notifications for resigned staff, liaise with vendors on claims filed and attend to any insurance-related requests/queries.
- Assist in onboarding, including collecting documents for new hires and following up.
- Assist employees with questions and requests about employee relations.
- Maintain personnel files in compliance with applicable legal requirements and keep employee records current.
- Assist with employee activities, including organizing quarterly events and festive decorations in the office.

Required Experience
- Bachelor's degree in Human Resources Management, Business Administration, or related field.
- At least 3 years of relevant working experience as a Human Resources Generalist -major hands-on in payroll preferably.
- Proficient in HRIS (Human Resources Information Systems) and MS Office
- Good proficiency in English (both speaking and writing)
- Strong interpersonal and communication skills.