Personal Assistant
4 days ago
**Responsibilities**:
- Summary of job
- Provide full administrative and secretarial support to the Director to ensure the smooth management of his day to day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner.
- Main responsibilities- Manage Director’s assessing priority of appointments and reallocation as necessary.
- Manage Director’s travel arrangements (including visas / accommodation).
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for Sub-Committee meetings, including production / distribution of agenda and papers.
- Any other duties as may reasonably be required by the Director.
**Requirements**:
- Bachelor or higher achievement in relation to Business Management.
- Experienced Personal Assistant in business background
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts
- Ability to organize and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise, Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Able to use Microsoft Office Word & Excel.
- Able to communicate in English, Mandarin & Malay
- Must able to translate from English & Malay to Mandarin (by writing & speaking)
**Benefits**:
- EPF
- SOCSO
- Annual Leave
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