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Experienced Administration Officer

1 month ago

Bayan Lepas, Malaysia Toll Group Full time

**About Toll Group**

**Responsibilities**:

- Liaise with finance department on making payments, processing incoming invoices and verify receipts as required.
- To maintain a list of furniture, fittings and assets.
- To manage office supplies (beverages refills, consumable and stationery) stock and place order when necessary.
- To maintain and update employee dental and optical claims.
- To manage and administrate meeting and training rooms booking, perform booking of meeting room as required.
- To organize and manage the filing system for vendor’s contract and agreements.
- To make accommodation and transportation arrangement for company visiting executive and visitor.
- To perform monthly stock count for office supplies and company assets.
- To hire maintenance vendors to repair or replace damaged office equipment and facilities.
- To courier documents and to recipient as requested.

**To succeed in this role, it is expected that you will have**:

- Knowledge/Experience/Technical Skills required:

- Excellent interpersonal skills and communication skills (English written and verbal)
- Solid computer literacy skills, including Outlook, Word, Excel, and PowerPoint
- Ability to speak up and connect with admin peers for best practice sharing and collaboration
- Excellent time management skills and ability to multi-task and prioritise work
- Strong organisational and planning skills

**Qualifications - Education and/or professional**
- Bachelor's Degree, Diploma preferably in business administration, business management, marketing or equivalent
- Good written and verbal communication skills
- Strong organization skills with a problem-solving attitude
- Good time management and self-discipline
- Minimum 1 year experience in administrative works is given advantage
- Fresh graduates are encouraged to apply

**ESSENTIAL PERSONAL ATTRIBUTES**
- Integrity and honestly, with a very high degree of personal and professional ethics
- Discretion / confidentiality
- Ability to build strong, functional relationships with direct reports, peers and senior management

**What moves you?**

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.

Pay: RM2,500.00 - RM3,000.00 per month